-California

To be able to fully utilize Fingercheck’s all-in-one payroll services in California, you will need to provide us with your State Employer Payroll Tax Account Number (EDD Number) in order to grant us the ability to make state tax payments and filings for you.

New Employer Registration

If you are a new business, you must first enroll online with the Employment Development Department via their E-Services for Business portal in order to be assigned a specific EDD number. During the application process, you will be prompted to enter a payroll agent. Select the option “No” for the reason of you should register your number as if you do not have a payroll agent. Once you have completed the application, you will be given your specific EDD number for your business.

Locating Your EDD Account Number

  • If you are transitioning to Fingercheck from a previous payroll provider, you can find your EDD number on your previously filed quarterly tax forms such as the Form DE-9 and the Form DE-9c.

  • If you still are unable to locate your EDD number, you can sign into the EDD e-Services portal and locate your number within your account information.

  • If you have successfully registered for an account, and have yet to file a state-level payroll tax return, you can call the EDD via phone at 888-745-3886 and they will provide you with your designated number.

California State Tax Details

Fingercheck’s payroll service processes the filings to the corresponding agencies according to the frequencies listed here:

Agency:

California Employment Development Department (EDD)

-Payroll Tax Deposit Coupon (DE 88): Semi-Weekly / Monthly / Quarterly

-Quarterly Contribution Return and Report of Wages (DE 9): Quarterly

-Quarterly Contribution Return and Report of Wages Continuation (DE 9C): Quarterly

-Report of New Employees (DE 34): Per New Employee

-Colorado

To be able to fully utilize Fingercheck’s all-in-one payroll services in Colorado, your company must first be registered with the Colorado Department of Revenue and the Colorado Department of Labor to allow us to properly draft and file your state taxes.

Agency:

Colorado Department of Revenue (DOR)

-Colorado Account Number: 00000000 (8 digits)

-Colorado Electronic Funds Transfer (EFT) Number: 3710000000 (10 digits)

-Colorado Filing Frequency: Weekly, Monthly, or Quarterly

Colorado Department of Labor and Employment

-Colorado UI Employer Account Number: 000000.00-0 (9 digits)

-Colorado UI Total Combined Rate: X.XX%

New Employer Registration in Colorado

-Colorado Withholding Account Number and Filing Frequencies

  • If you are a new business, you will need to register online with the Department of Revenue via the Revenue Online website before you can be assigned your specific Account Number and Filing Frequencies.

  • If you have previously registered, you can locate both your Account Number and Filing Frequency online or by reaching out to the Colorado Department of Revenue via phone at 303-205-8333.

-Colorado Unemployment Insurance Employer Account Number

  • If you are a new business starting for the first time, you must first register online with the Department of Labor and Employment via the MyUI Employer portal before you can be assigned a Colorado UI Employer Account Number.

  • If you were already assigned an Account Number, you can find it online via the Employer Portal. Alternatively, you can also find it on the Unemployment Insurance Rate Notice that is sent to you by Colorado Department of Labor and Employment. For additional help, contact the agency by phone at 303-318-9100 or by email at cdle_employer_services@state.co.us.

Colorado Occupational Privilege Tax (OPT)

Some cities in Colorado impose a local tax. Please check the cities below to see if your business is located in one of these special cities.

-City of Aurora OPT Account Number

  • If you are a new business located in the City of Aurora, you must register online using the Aurora Tax & Licensing Portal before you can be given a designated Aurora Account Number.

  • If you have already registered with the City, you can contact the Agency via phone at 303-739-7800 and they can provide you with your number. For more information, visit the City of Aurora website

-City of Denver Account Number

  • If you are a new business located in Denver, you must register online using the eBiz Tax Center before you can be given your designated Denver Account Number. You will receive a 10 digit confirmation number after submitting the application. Please note, this is NOT your tax ID! You will see your 12 digit tax ID by logging into your tax account 2-3 business days after submitting your application.

  • If you registered previously with the City of Denver, you can find your account number online via the eBiz Tax Center or retrieve it by contacting the agency at 720-913-9400.

-City of Glendale Account Number

  • If you are a new business located in Glendale, you must file a Business Registration form with the city before you can have a Glendale Account Number.

  • If already registered with the City of Glendale, you can confirm your account number by reaching out to the agency via phone at 303-639-4706.

-City of Greenwood Village Account Number

  • If you are a new business starting for the first time, you will need to first register for an Occupational Privilege Tax License in order to be assigned your Greenwood Village Account Number.

  • If already registered with the City of Greenwood Village, you can confirm your account number by contacting the agency via phone at 303-486-8299.

Colorado Payroll Tax Details

Fingercheck’s payroll service processes the filings to the corresponding agencies according to the frequencies listed here:

Agency:

Colorado Department of Revenue (DOR)

-Wage Withholding Tax Return (DR 1094): After Every Pay Run

-Wage and Tax Statement (W-2): Annually

Colorado Department of Labor and Employment

-Unemployment Insurance Payment: Quarterly

-Quarterly Report of Wages Paid and Premiums Owed (UITR-1): Quarterly

State Directory of New Hires

-New Hire Report: As Needed

Colorado City-Level Payroll Tax Details

Fingercheck’s payroll service processes the filings to the corresponding city agencies according to the frequencies listed here:

Agency:

Denver Department of Finance

-Denver Occupational Privilege Tax Return: Monthly

Aurora Tax & Licensing Division

-Aurora Occupational Privilege Tax Return: Monthly

Glendale Tax Department

-City of Glendale Occupational Privilege Tax Return: Monthly

City of Greenwood Village

-Greenwood Village Occupational Privilege Tax Return: Monthly

-Idaho

To be able to fully utilize Fingercheck’s all-in-one payroll services in Idaho, you must first be registered with the Idaho State Tax Commission and the Idaho Department of Labor to allow us to properly draft and file your state taxes.

Agency:

Idaho State Tax Commission

-Idaho Withholding Account Number: XXXXXXXXX (9 digits)

-Idaho Account Filing Cycle: Semi-Monthly, Monthly, Quarterly, or Annually

Idaho Department of Labor

-Idaho UI Account Number: XXXXXXXXXX (10 digits)

-Idaho Contribution Rate: X.XXXXX%

-Workforce Development Fund Rate: X.XXXXX%

-Special Administrative Reserve Rate: X.XXXXX%

Registration for New Employers in Idaho

-Idaho Withholding Account Number & Account Filing Cycle

  • If you are a new business starting for the first time, you will need to register online with the Idaho State Tax Commission before you can be assigned an Account Number and Filing Cycle. Once you finish the registration process, you will receive both your Account Number and your Filing Cycle from the Commission within two weeks.

-Idaho UI Account Number

  • If you are a new business starting for the first time, you will need to register online using the Idaho Business Registration System before you can obtain your UI Account Number. Once you have successfully finished the registration process, you will be assigned your designated UI Account Number from the Department of Labor within two weeks.

-Idaho Tax Rates

  • To find your Contribution, Workforce Development Fund, and Special Administrative Reserve rates, you can refer to the Notice of Taxable Wage Rate mailed by the ID Department of Labor.

Where to Locate Your Idaho Tax ID Numbers and Rates

-Idaho Withholding Account Number

  • You can locate your Withholding Account Number by referring to formal documents sent to you by the Idaho State Tax commission. For more information, contact the agency via phone at (208) 334-7660.

-Idaho Account Filing Cycle

  • You can locate your Account Filing Cycle on the notice sent by the Idaho State Tax Commission after you successfully registered with them for the first time. For more information, contact the agency via phone at (208) 334-7660.

-Idaho UI Account Number

  • You can locate your UI Account Number by referring to the Notice of Taxable Wage Rate sent by the Idaho Department of Labor. For more information, contact the agency via phone at (208) 332-3576.

-Idaho Tax Rates

  • You can locate your Contribution Rate, Workforce Development Fund Rate, and Special Administrative Reserve Rate on the Notice of Taxable Wage Rate you received from the Idaho Department of Labor. For more information, contact the agency via phone at (208) 332-3576.

Idaho Payroll Tax Details

Fingercheck’s payroll service processes the filings to the corresponding state agencies according to the frequencies listed here:

Agency:

Idaho State Tax Commission

-Withholding Tax Payment (Form 910): Per Pay Run

-Wage and Tax Statement (W-2): Annually

Idaho Department of Labor

-Unemployment Insurance Tax Payment / Filing (TAX020/TAX026): Quarterly

-New Hire Report: As Needed

-Nevada

To be able to fully utilize Fingercheck’s all-in-one payroll services in Nevada, you must provide us with valid Employer Tax numbers and tax rates to allow us to properly draft and file your state taxes.

Nevada New Employer Registration

If you are a new business starting for the first time, you will need to register with the NV Department of Employment, Training, and Rehabilitation (DETR) before you can be assigned both a Nevada Account Number and a Modified Business Tax (MBT) Account Number. The combined application will register you to receive both. Once you have successfully completed the registration process, you will be assigned both your Nevada Account Number (nine digits) and your MBT Account Number (ten digits).

Locating your Nevada Account Number and/or your MBT Account Number

-Nevada Account Number

  • To confirm your Nevada Account Number, you can log into your account on the Nevada Department of Employment, Training & Rehabilitation website or contact the agency via phone at 775-687-4545.

-MBT Account Number

  • To locate your MBT Account Number, you can refer to the New Nevada Employer Welcome Package that you received when you completed registration with the DETR or you can contact the agency via phone at (775) 684-6310.

Locating your Unemployment Insurance (UI) Tax Rate

To allow Fingercheck to accurately pay and file your taxes, we require that you provide us with your Unemployment Insurance (UI) tax rate.

-Where you can get your specific rate:

  • You will receive your rate from the DETR after completing the registration process.

  • If you have already registered with the DETR, you can obtain your current UI rate by referring to the Notice of Employer’s Contribution Rates that the state sends annually.

  • For more information, you can contact the agency via phone at 775-687-4545.

Adding Fingercheck as your Third Party Administrator (TPA)

Keep your username and password for your online account in a safe place. You will need to login again to assign Fingercheck Tax Service LLC as your Third Party Administrator (TPA). This will authorize Fingercheck to conduct business with both tax agencies on your behalf. Further instructions will be provided by your Client Transition Representative.

Nevada State Tax Details

Fingercheck’s payroll service processes the filings to the corresponding state agencies according to the frequencies listed here:

Agency:

Department of Employment, Training and Rehabilitation (DETR)

-Unemployment Insurance Tax Payment: Quarterly

-Employer's Quarterly Contribution and Wage Report (NUCS 4072): Quarterly

-New Hire Report: Per New Employee

Department of Taxation

-Modified Business Tax Payment: Quarterly

-Modified Business Tax (TXR-020.04): Quarterly

-Oregon

To be able to fully utilize Fingercheck’s all-in-one payroll services in Oregon, you must be registered with the Oregon Department of Revenue and Oregon Employment Department in order to allow us to properly draft and file your state taxes.

Agency:

Oregon Department of Revenue

-Oregon Business Identification Number: 00000000-0 (9 digits, must begin with a 0)

Oregon Employment Department

-Oregon Unemployment Insurance Tax Rate: X.X%

City of Sandy

-City of Sandy Transit Tax Account Number: 0000 (4 digits)

City of Wilsonville

-City of Wilsonville Business License Number: 00000000 (8 digits)

South Clackamas Transportation District

-South Clackamas Transportation District Account Number: 0000 (4 digits)

Registration for New Employers in Oregon

-Oregon Business Identification Number

  • If you are a new business starting for the first time, you must register online via the State of Oregon’s website before you can be assigned an Oregon Business Identification Number. After you successfully complete the registration process, you will receive your designated number.

-Oregon Unemployment Insurance (UI) Tax Rate

Tax Account Numbers (Local)

-City of Sandy Transit Tax Account Number

  • To obtain your Tax Account Number, you must speak with the City of Sandy directly in order to be assigned a number. For how to contact them, you can visit their website for all the possible ways to do so.

-City of Wilsonville Business License Number

  • To be assigned a Business License Number specific to your business, you must contact the City of Wilsonville. The link above will direct you to their website where you can see all the ways to contact them.

-South Clackamas Transportation District Account Number

  • In order to obtain a designated District Account Number, you must contact the agency directly in order to do so. For how to contact them, you can visit their website for all the possible options.

How to Locate Your Oregon ID Numbers and Rates

-Oregon Business Identification Number

  • To locate your assigned Business ID Number, you can go to the Oregon Revenue Online website and log into your account to view your ID Number. Alternatively, it can also be found on documents sent to you by the Department of Revenue. For more information, you can reach out to the agency via phone at 03-945-8091 or 800-356-4222.

-Oregon Unemployment Insurance Tax Rate

  • Your Unemployment Insurance Tax Rate can be found on the Notice of Unemployment Insurance Tax Rate mailed annually by the Oregon Employment Department. For more information, contact the agency via phone at 503-947-1488

Oregon Payroll Tax Details

Fingercheck’s payroll service processes the filings to the corresponding state agencies according to the frequencies listed here:

Agency:

Oregon Department of Revenue

-Withholding Tax Payment: After Every Pay Run

-Unemployment Insurance Tax Payment: Quarterly

-State Transit Tax Payment: Quarterly

-Wage and Tax Statement (W-2): Annually

-Annual Withholding Tax Reconciliation Report (Form WR): Annually

Oregon Employment Department

-Combined Payroll Tax Report (Form OQ): Quarterly

-Quarterly UI Wage Detail Reporting (Form 132): Quarterly

-Quarterly Withholding Filing (Schedule B): Quarterly

Oregon Department of Justice

-New Hire Report: As Needed

Local Transit Tax

Fingercheck’s payroll service processes the filings to the corresponding local agencies according to the frequencies listed here:

Agency:

City of Canby

-Quarterly Payroll Tax Return: Quarterly

City of Sandy

-Quarterly Payroll Tax Return: Quarterly

City of Wilsonville

-Quarterly Payroll Tax Return: Quarterly

South Clackamas Transportation District

-Quarterly Payroll Tax Return: Quarterly

-Utah

To be able to fully utilize Fingercheck’s all-in-one payroll services in Utah, you must be registered with the Utah State Tax Commission (STC) and Utah Department of Workforce Services (DWS) in order to allow us to properly draft and file your state taxes.

Agency:

Utah State Tax Commission

-Utah Withholding Account ID: 00000000-000-WTH (11 digits + WTH)

Utah Department of Workforce Services

-DWS Employer Registration Number: C0-000000-0 (C + 8 digits)

-Unemployment Tax Contribution Rate: X.XX%

Registering as a New Employer in Utah

-Utah Withholding Account ID

  • You will need to first go to the Utah State Tax Commission's website and register as a new business before you will be assigned a Utah Withholding Account ID. Once you have successfully completed the registration process, you will get your Account ID within two weeks.

-DWS Unemployment Employer Registration Number

  • Before you can be assigned an Employer Registration Number, you will need to register online using the OneStop Online Business Registration portal. Once you have created your account and registered successfully, you will receive your Employer Registration number within the day.

-Unemployment Tax Contribution Rate

  • You will be assigned an Unemployment Tax Contribution Rate based on the industry you operate within. For more information, you can contact the agency via phone at (801) 526-9235.

How to Locate Your Utax Tax ID Numbers and Rates

-Utah Withholding Account ID

  • Your Withholding Account ID can be found on the Utah Withholding Return, also known as the Form TC-941. Alternatively, you can obtain it by contacting the Utah State Tax Commission via phone at (801) 297-2200.

-DWS Employer Registration Number

  • By signing into the Department of Workforce Services Employer Portal, you can view your Registration Number. Alternatively, you can reach out to the agency via phone at (801) 526-9235.

-Unemployment Tax Contribution Rate

  • Your Tax Contribution Rate can be found on the Contribution Rate Notice sent by the Department of Workforce Services. For more information, you can contact the agency via phone at (801) 526-9235.

Utah Payroll Tax Details

Fingercheck’s payroll service processes the filings to the corresponding state agencies according to the frequencies listed here:

Agency:

Utah State Tax Commission

-Withholding Tax Payment (TC-941PC): Pay Per Run

-Withholding Tax Filing (TC-941): Quarterly

-Annual Withholding Tax Filing (TC-941R): Annually

-State W-2 Reporting: Annually

Utah Department of Workforce Services

-Unemployment Insurance Tax Payment: Quarterly

-Unemployment Insurance Quarterly Wage List and Contribution Report: Quarterly

-New Hire Reporting: Per New Employee

-Washington

To be able to fully utilize Fingercheck’s all-in-one payroll services in Washington, you must be registered with the appropriate tax agencies in order to allow us to properly draft and file your state taxes.

Agency:

Washington Department of Revenue

-Unified Business Identifier (UBI): 6XX-XXX-XXX (9 digits)

Washington Department of Labor & Industries (L&I)

-Department of Labor & Industries (L&I) Account ID: XXX, XXX-XX (8 digits)

-Participant Activation Code (PAC): XXXXXXXX (Up to 8 digits, add zeros to end if less than 8 digits)

Washington Employment Security Department

-Employment Security (ES) Reference Number: XXX XXXXXX XX X (12 digits)

-Employment Security Department Total Tax Rate: X.XX%

-Employment Administration Fund (EAF) Rate: X.XX%

-Workers’ Comp Experience Factor: X.X%

Registration for New Employers in Washington

-Tax Accounts

  • If you are a new business starting for the first time, you will need to go to the Washington State Department of Revenue My DOR website, and fill out a Business License Application in order to create tax accounts (like unemployment insurance and workers’ compensation). Once you have successfully filed the application, you will receive your information in roughly 10 days.

-Unified Business Identifier (UBI)

  • You can go online to the Department of Labor & Industries’ website to obtain your Unified Business Identifier (UBI). For more information, contact the Department via phone at (800) 451-7985.

-Employment Security (ES) Reference Number

  • Your ES Reference Number can be found online on the Employment Security Department website, as well as on the annual tax rate notice and the statement of benefit charges that the Employment Security Department sends you. For more information, contact the department via phone at (888) 836-1900.

-Department of Labor & Industries (L&I) Account ID

  • Similar to the UBI Number, you can find your L&I Account ID on the Department of Labor & Industries’ website as well. For more information, contact the agency via phone at (360) 902-4817.

-Participant Activation Code (PAC)

  • To locate your PAC, you can refer to your Employer’s Quarterly Report, on your Rate Notice, or New Account Letter. For more information, contact the agency via phone at (360) 902-4817.

Tax Rates for New Businesses in Washington

-Unemployment Insurance Tax Rate

  • If you are a new business starting for the first time, you will be assigned a tax rate according to the industry that you do business in. To find out what your exact rate is, you can contact the agency via phone at (855) 829-9243.

-Employment Administration Fund (EAF) Rate

  • To find out what your exact rate is, you will need to contact the agency via phone at (360) 902-9670.

-Workers’ Compensation Experience Factor

  • For new employers, the default Experience Factor assigned is 1.0. For more information, contact the agency at (360) 902-9670.

-Employment Security Department Total Tax Rate

  • Your Employment Security Department Total Tax Rate is calculated by adding together your Unemployment Insurance (UI) Tax Rate and your Employment Administration Fund (EAF) Rate.

Locating your Tax ID Numbers and Rates

-Unified Business Identifier (UBI)

  • To relocate your UBI number, you will need to sign into your account on the Department of Labor & Industries website in order to do so. For more information, contact the agency directly via phone at (800) 451-7985.

-Employment Security (ES) Reference Number

  • Your ES Reference Number can be found both online, as well as located on the Tax Rate Notice that you should have received from the Washington State Employment Security Department. For more information, contact the agency via phone at (855) 829-9243.

-Department of Labor & Industries (L&I) Account ID

  • By signing into your account on the Department of Labor & Industries website, you can find your L&I Account ID. If you require more assistance, you can contact the agency at (360) 902-4817.

-Risk Class Code

  • To view your assigned Risk Class Code, you will need to visit lni.wa.gov and enter your Worker’s Compensation Account Number (L&I Account ID) in order to search for your designated Code. For more assistance locating your Risk Class Code, contact the agency via phone at (360) 902-4817.

-Participant Activation Code (PAC)

  • Your PAC will be located on your Employer’s Quarterly Report, on your Rate Notice, or New Account Letter. If you are unable to find it, you can contact the agency for help via phone at (360) 902-4817.

-Employment Security Department Total Tax Rate

  • To confirm your UI Tax Rate and your EAF Tax Rate, you can refer to the Tax Rate Notice that you should have received from the Washington State Employment Security Department. For assistance locating the two rates, contact the agency via phone at (360) 902-9670.

Washington State Tax Details

Fingercheck’s payroll service processes the filings to the corresponding state agencies according to the frequencies listed here:

Agency:

Washington Employment Security Department (ESD)

-Unemployment Insurance Tax and Wage Report (5208A & 5208B): Quarterly

-Unemployment Insurance Tax Payment: Quarterly

-Washington Paid Family and Medical Leave: Quarterly

Washington Department of Labor & Industries (L&I)

-Workers' Compensation Employer's Quarterly Report (F212-055-000): Quarterly

-Workers’ Compensation Premium Payment: Quarterly

Washington Department of Social and Health Services (DSHS)

-New Hire Reporting: Per New Employee

Employee Information

-Exemption from Washington State Workers' Compensation Insurance

  • Sole Proprietors, Partners, For-Profit Corporate Officers, and Members/Managers of Limited Liability Companies (LLCs) are usually exempt from workers’ compensation. For those parties that wish to participate in state-level Workers' Comp, they will be required to file an Application for Elective Coverage with the WA Department of Labor & Industries before they are able to opt in.

-Exemption from Washington Paid Family and Medical Leave Program

  • The state’s Paid Family and Medical Leave Program may not apply to businesses such as self-employed individuals, federal employees, federally recognized tribes and more.

-Exemption from Washington State Unemployment Insurance Tax and Employment Administration Fund Tax

  • As of December of 2013, officers of a company that operate in Washington are exempt by default from unemployment insurance, unless the employer explicitly chooses to cover them. The choice to opt in for unemployment insurance is only available for businesses that are registered as corporations. It does not apply to sole proprietors, partners of partnerships, or managers of limited liability companies (LLCs), etc.

  • In order to opt in to Washington State Unemployment Insurance, they will need to fill out the Voluntary Election Form, and the WA Employment Security Department must approve the request. However, if one officer opts in, the rest are mandated to opt in as well. For more information, contact the agency via phone at 360-902-9360.

-Exemption from Federal Unemployment Tax

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