All new companies must register their businesses with their state tax agencies before processing their first payroll. Also, if you have employees working in multiple states or a new state, you must register with each state separately. Once registered, you will receive a tax account number that will allow Fingercheck to withhold payroll taxes, file your tax forms, and make tax payments on your behalf.
State Payroll Taxes and IDs
State payroll taxes and state tax IDs are legal requirements for hiring and paying employees in the United States. All small businesses must track and report all payroll taxes to avoid government audits and fines. CorpNet can help your business register for your State Tax account, which will save you time in researching state requirements, filing paperwork, and dealing with your state’s administration office. In cooperation with Fingercheck, CorpNet can quickly register your new business for state payroll taxes. CorpNet’s specialists manage the process of registering your new business for State Unemployment Insurance Tax (SUI) and State Income Tax (SIT), allowing you to pay your employees easily.
There are two ways to register for your State Tax ID. You can register through our trusted partner, CorpNet to help ensure that your paperwork and filings are legally compliant, or file yourself. CorpNet automates and processes the State Tax Registration on your behalf.
Register with CorpNet
Employer Tax Registrations can delay or prevent payroll processing, leaving you frustrated, unhappy, and unable to pay your employees. CorpNet can help your company get up and running quickly. Their experts can file your sales tax registration and payroll tax registration for you. You don’t have to worry about setting up SUI or SIT when they handle the paperwork for you. Instead, you can focus on running and growing your new business.
To get started:
Go to your Fingercheck app.
Select the SETUP tab > Payroll > Tax Work Locations.
Click Register for a State Tax ID.
You will be sent to CorpNet’s secure registration site.
CorpNet will collect information about your company to determine your eligibility for employer payroll tax registration. After you place your order:
Your CorpNet agent will be able to collect any additional information needed to complete your payroll tax registration.
CorpNet will process your application ASAP and submit it to your state.
Once your payroll tax application is processed with the state, CorpNet will provide you with your account details. This allows you to start paying your employees and stay in compliance with state and federal programs.
For more information about what happens after you place your CorpNet order, click here.
Self-registration
State tax registrations can be a long and tedious process. We’ve partnered with CorpNet to assist with the arduous tax registration process. We have basic tax resources to help you. You will be responsible for navigating and facilitating the tax registration process for each state where you have a tax work location.
Once you have registered and received your State Tax ID, you must enter the ID into Fingercheck and upload the documentation as described below.
FAQ
What is a payroll tax account?
A payroll tax account is a registration with the federal, state, and local tax authorities that allows employers to report and remit payroll taxes. Payroll taxes typically include federal taxes for income tax withholding, Social Security tax, and Medicare tax; state and local income tax; and state unemployment taxes.
Who needs to register for a payroll tax account?
Employers who pay wages to employees are required to register for a payroll tax account. This includes businesses, nonprofits, and government entities.
How do I register for a payroll tax account?
This process varies by each taxing authority, but generally, you can register online through the state tax agency's website. More local tax agencies are now offering online registration in addition to submitting a paper application.
When should I register for a payroll tax account?
You should register for a payroll tax account as soon as you start paying wages to employees. Some states allow you to register before you hire your first employee. If the state does not allow for early registration, it is best to register for a state tax account on your employee’s hire date.
What information do I need to provide during the registration process?
The required information you need to provide when registering for a state tax account is your business name, address, FEIN, type of business entity, and details about the company owners and officers. The employee information will include their date of hire and anticipated first check date. Be prepared to provide accurate and up-to-date information to avoid any delays in the registration process.
Can I register for a payroll tax account for free?
There is no fee to register for a state tax account. However, you may be required to register with the Secretary of State (SOS). Some states may require a fee when businesses register with the SOS.
Is there a deadline for registering for a payroll tax account?
It's advisable to register for a state tax account as soon as you become an employer. Failing to register on time may lead to penalties and interest.
Can I make changes to my state tax account information?
Yes, you can typically update your information, such as changes in company officers, business addresses, or contact details. Most states allow businesses to make these updates online. If this change is not available online, you should be able to submit an agency-designated form requesting changes.
What are the consequences of not registering for a payroll tax account?
Failure to register for a state tax account or comply with payroll tax obligations may result in penalties, fines, and legal consequences. It's crucial to fulfill your tax obligations to avoid such consequences.
Where can I find additional assistance or resources for payroll tax registration?
Your local tax agency's website is a valuable resource for information and assistance. They often provide guides, FAQs, and contact information for any questions or concerns you may have during the registration process.
Please always consult with your local tax authorities or a tax professional to make sure that you have accurate and up-to-date information tailored to your specific location and circumstances.