-Illinois

To be able to fully utilize Fingercheck’s all-in-one payroll services in Illinois, you must be registered as an employer with the Illinois Department of Revenue (IDOR) and Department of Employment Security (IDES), and provide us with your Illinois Unemployment Account Number and Unemployment Insurance (UI) Contribution Rate to allow us to properly draft and file your state taxes.

Registering as a New Employer in Illinois

  • In order to obtain Illinois Payroll Account Numbers for your business, you must first register online using MyTax Illinois portal. Once you finish the registration process, you will be assigned an Illinois Unemployment Account Number and Taxpayer ID Number. When starting the process, here are the steps that you will need to follow:
  1. Click on the REGISTRATION tab, followed by “Register a new business”
  2. Under Illinois Business Registration Application, click “Identify your business” to start filing the Illinois Business Registration Application, Form REG-1.
  3. After submitting the application, you'll receive an email with your authorization code and specific instructions on how to activate your MyTax Illinois account.
  4. Once logged in, you may complete the REG-UI-1 application to register for unemployment tax.

Going About Locating Account Numbers and Tax Rates

  • If you log into your Mytax Illinois Account, you can view what your designated account number is. Another place where your account number can be found is on a filed Employer’s Contribution & Wage Report, known as a Form UI-3/40.
  • Alternatively, on the Notice of Contribution Rate that the Illinois Department of Employment Security mails out to businesses annually, your account number will be printed.
  • Logging into your Mytax Illinois Account will allow you to view what your specific Taxpayer ID Number is. Alternatively, it will also appear on any Illinois Withholding Income Tax Return, known as a Form IL-941, that you have already filed.

Illinois Unemployment Contribution Rate

  • If you are a new business starting for the first time, you must first complete the registration process using the Mytax Illinois portal in order to have a Contribution Rate assigned to you. Be mindful that the tax rate can vary depending on which industry you operate in. The UI Contribution Rate includes the Fund Building Rate.
  • If you are an existing business switching to Fingercheck, your rate can be found online on your Mytax Illinois Account or locate it on the Notice of Contribution Rate that the Illinois Department of Employment Security mails annually. Included within that rate as well is the Fund Building Rate.
  • If you are still unable to locate it, you can contact the agency via phone at 800-247-4984.

Illinois State Tax Details

Fingercheck’s payroll service processes the filings to the corresponding state agencies according to the frequencies listed here:

Agency:

Department of Economic Security (IDES)

-Monthly Wage Report: Monthly

-Unemployment Insurance Payment: Quarterly

-Employer's Contribution and Wage Report (UI-3/40): Quarterly

-New Hire Report: Per New Employee

Department of Revenue (IDOR)

-Department of Revenue Payment Coupon (IL-501): Monthly

-Withholding Income Tax Return (IL-941): Quarterly

-Wage and Tax Statement (IL W-2): Annually

-Indiana

To be able to fully utilize Fingercheck’s all-in-one payroll services in Indiana, you must be registered with the Indiana Department of Revenue (DOR) and Indiana Department of Workforce Development (DWD) to allow us to properly draft and file your state taxes.

Agency:

Indiana Department of Revenue

-Indiana Tax Identification Number: 0XXXXXXXXX XXX (13 digits, beginning with a 0)

Indiana Department of Workforce Development

-SUTA Account Number: XXXXXX (6 digits)

-Indiana Employer Tax Rate: X.XX%

Registration for New Employers in Indiana

-Indiana Withholding Tax Identification Number

  • If you are a new business starting for the first time, you must register online using the INBiz website in order to be assigned a Tax Identification Number. To see what information you will need in order to successfully complete the online Business Tax Application (BT-1) form, you can refer to the checklist here. After you finish the application process, you will have your designated ID Number on the same day.

-Indiana Unemployment Insurance Account Number

  • For new businesses, you must first register online via the Employer Self Service (ESS) portal before you can be assigned an Unemployment Insurance Account Number. After you have finished registering, your assigned Account Number will be given to you.

-Indiana Tax Rate

  • To find out what Employer Tax Rate applies to you, you can contact the agency via phone at (800) 891-6499.

How to Locate Your Rates and Tax Identification Numbers

-Indiana Tax Identification Number

  • To locate your Tax ID number, please refer to official documents that you were sent by the Department of Revenue. For more information, you can contact the agency via phone at (317) 233-4016.

-SUTA Account Number

  • If you are trying to pinpoint your Unemployment Insurance Account Number (SUTA), you can do so by logging into your Indiana Uplink account. Alternatively, it will also be found on any quarterly contribution and payroll reports that you have already filed. For more information, you can contact the agency via phone at (800) 891-6499.

-Indiana Employer Tax Rate

  • To locate your Employer Tax Rate, you can do so by logging into your Indiana Uplink account. Alternatively, the Merit Rate Notice that you should have received from the Department of Workforce Development will also show your Tax Rate. For more information, you can contact the agency via phone at (800) 891-6499.

Indiana State Tax Details

Fingercheck’s payroll service processes the filings to the corresponding state agencies according to the frequencies listed here:

Agency:

Department of Revenue

-Withholding Tax Payment / Filing (WH-1): Monthly

-Annual Withholding Tax Filing (WH-3): Annually

-State W-2 Reporting: Annually

Indiana Department of Workforce Development

-Unemployment Insurance Tax Payment: Quarterly

-Unemployment Insurance Wage/Payroll Report (UC-5): Quarterly

Indiana New Hire Reporting Center

-New Hire Reporting: Per New Employee

-Kansas

To be able to fully utilize Fingercheck’s all-in-one payroll services in Kansas, you must be registered with the Kansas Department of Revenue and Kansas Department of Labor to allow us to properly draft and file your state taxes.

Agency:

Kansas Department of Revenue

-Kansas Withholding Account Number: 036-XXXXXXXXX-F01 (“036” + Federal EIN + “F01”)

-Kansas Filing Frequency: Quad-Monthly, Semi-Monthly, Monthly, Quarterly, Annually

Kansas Department of Labor

-Kansas UI Account Number: XXXXXX (6 digits)

-Kansas Contribution Rate: X.X%

Registering for New Employers in Kansas

-Kansas Withholding Account Number & Filing Frequency

  • If you are a new business starting for the first time, you must first register online via the Department of Revenue's website. After successfully finishing registering your business, you will be assigned a designated Tax ID Number. Contact the agency via phone at (785) 368-8222 once a few days have passed to receive your filing frequency.

-Kansas UI Account Number

  • If you are a new business starting for the first time, you will be required to first register online via the Department of Labor's website in order to obtain a designated Unemployment Insurance (UI) Account Number. Once you have finished the registration process, you will be sent your assigned UI Account Number.

-Kansas Contribution Rate

  • If you are unsure about what Contribution Rate you have as a new employer, you can contact the agency via phone at (800) 292-6333.

How to Locate your Kansas Tax ID Numbers and Rates

-Kansas Withholding Account Number

  • To locate your Withholding Account Number, you can look at any previous Kansas Withholding Tax Deposit Report, also known as the Form KW-5. It can also be located on any notices you have received from the Department of Revenue. For more information, contact the agency via phone at (785) 368-8222.

-Kansas Filing Frequency

  • To confirm your assigned Filing Frequency, you can look at the notice sent to you by the Department of Revenue. For more information, contact the agency via phone at (785) 368-8222.

-Kansas UI Account Number

  • To locate your UI Account Number, you can look at any previous Quarterly Wage Report & Unemployment Tax Return, also known as the Form K-CNS 100. As well as the Form K-CNS 100, your number can also be found on any notices you have received from the Department of Labor. For more information, contact the agency via phone at (800) 292-6333.

-Kansas Contribution Rate

  • To confirm your specific Contribution Rate, you can look at the Experience Rating Notice that you should have received from the Department of Labor. For more information, contact the agency via phone at (800) 292-6333.

Kansas Payroll Tax Details

Fingercheck’s payroll service processes the filings to the corresponding state agencies according to the frequencies listed here:

Agency:

Kansas Department of Revenue

-Withholding Tax Payment (Form KW-5): Per Pay Run

-Annual Withholding Tax Return (Form KW-3): Annual

-W-2 Reporting: Annual

Kansas Department of Labor

-Unemployment Insurance Payment / Filing (Form K-CNS 100/101): Quarterly

-New Hire Reporting: Per New Employee

-Michigan

To be able to fully utilize Fingercheck’s all-in-one payroll services in Michigan, you must be registered with the Michigan Department of Treasury and Michigan Unemployment Insurance Agency to allow us to properly draft and file your state taxes.

Agency:

Michigan Department of Treasury

-Michigan Withholding Account Number: 00-0000000 (9 digits)

-Michigan Filing Frequency: Monthly, Quarterly, Annually, or Accelerated

Michigan Unemployment Insurance Agency

-Michigan UIA Employer Account Number: 0000000 (7 digits)

-Michigan Computed Rate: X.XX%

-Michigan Obligation Assessment Rate: X.XX%

Getting Tax Account Numbers as a New Employer

-Michigan Withholding Account Number and Filing Frequency

  • If you are a new business starting for the first time, you must first register online with the Michigan Department of Treasury via their website here. Upon completion of the registration process, your application will begin to be processed and you will receive an account number that is identical to your Federal EIN.
  • If you already registered previously with the Michigan Department of Treasury, you can locate your Michigan Withholding Account Number and Filing Frequency on the Department of Treasury's website or by reaching out to the Agency via phone at 517-636-6925.

-Michigan UIA Employer Account Number

  • If you are a new business starting for the first time, you must first register online using the Department of Labor and Economic Opportunity's website in order to be assigned a designated Michigan UI Employer Account Number.
  • If you have already registered, you can look up what your number is online via the Department's website. Alternatively, it can also be found it on documents you have received from the Michigan Unemployment Insurance Agency. For more information, you can contact the agency at 855-484-2636 or OEO@michigan.gov.

-Michigan Unemployment Contribution Rate

  • For the majority of new employers, the default Computed Rate will be 2.7%. The rate is calculated by combining your Computed Rate and your Michigan Obligation Assessment Rate. To locate this rate, you can refer to the Tax Rate Determination mailed to you by the Michigan Unemployment Insurance Agency. For more information, you can contact the agency at 855-484-2636 or OEO@michigan.gov.

Michigan Payroll Tax Details

Fingercheck’s payroll service processes the filings to the corresponding state agencies according to the frequencies listed here:

Agency:

Michigan Department of Treasury

-Withholding Tax Payment: After Every Pay Run

-Sales, Use and Withholding Taxes Return (Form 5080): Monthly or Quarterly

-Sales, Use and Withholding Taxes Annual Return (Form 5081): Annually

-Wage and Tax Statement (W-2): Annually

Michigan Unemployment Insurance Agency

-Employer’s Quarterly Wage/Tax Report (UIA 1028): Quarterly

Michigan Department of Human Services

-New Hire Report: As Needed

Note: When concerning Form 5080 and Form 5081, Fingercheck will only file the income tax withholding portion of the form. You will be required to file an additional Form 5080 or Form 5081 to report both the owed sales and the use tax amounts.

Payroll Tax Details at the City Level in Michigan

-Tax Exemptions

If you currently have employees that live in one of the 23 cities in Michigan with a city-level tax applied to them, they will be required to specify tax allowances for both their Residence City and Employment City (this is similar to the allowance process used in the state-level income tax).

Listed below are the Michigan cities with a city-level tax:

  • Albion City
  • Battle Creek City
  • Benton Harbor City
  • Big Rapids City
  • Detroit City
  • Flint City
  • Grand Rapids City
  • Grayling City
  • Hamtramck City
  • Highland Park City
  • Hudson City
  • Ionia City
  • Jackson City
  • Lansing City
  • Lapeer City
  • Muskegon City
  • Muskegon Heights City
  • Pontiac City
  • Port Huron City
  • Portland City
  • Saginaw City
  • Springfield City
  • Walker City

Fingercheck’s payroll service processes the filings to the corresponding city-level agencies according to the frequencies listed here:

Agency:

Michigan Department of Treasury

-City of Detroit Withholding Tax Payment: After Every Pay Run

-City of Detroit Income Tax Withholding Monthly Return (Form 5323): Annually

-City of Detroit Income Tax Withholding Annual Reconciliation (Form 5321): Annually

City of Hudson

-City of Hudson Quarterly Withholding Filing: Quarterly

-City of Hudson Annual Reconciliation Filing: Annually

Multiple Cities

-Employer’s Monthly Deposit of Income Tax Withheld (CF-501): Monthly

-Employer’s Quarterly Return of Income Tax Withheld (CF-941): Quarterly

-Employer’s Annual Reconciliation of Income Tax Withheld (CF-W-3): Annually

-Wage and Tax Statement (W-2): Annually

-Minnesota

To be able to fully utilize Fingercheck’s all-in-one payroll services in Minnesota, you must be registered with the Minnesota Department of Revenue and Unemployment Insurance Minnesota to allow us to properly draft and file your state taxes.

Agency:

Minnesota Department of Revenue

-Minnesota Withholding Tax ID Number: XXXXXXX (7 digits)

Unemployment Insurance Minnesota

-Minnesota Unemployment Insurance Account Number: XXXXXXXX (8 digits)

-Minnesota UI Tax Rate: X.XX%

Registration for New Employers in Minnesota

-Minnesota Withholding Tax ID Number

  • If you are a new business starting for the first time, you must first register online via the Minnesota Department of Revenue's Online Business Registration portal. After successfully completing the registration process, you will be assigned a specific Withholding Tax ID Number.

-Minnesota Unemployment Insurance Account Number

  • If you are a new business starting for the first time, you will need to first register online via the Minnesota Unemployment Insurance website in order to be assigned an Unemployment Insurance Account Number. Once you successfully complete the registration process, you will receive your Account Number.

-Minnesota Unemployment Insurance Tax Rate

  • To confirm what rate you have as a new employer, you can contact the agency via phone at (651) 296-6141. Additionally to the tax rate, there is a charge for a Workforce Development Assessment you will be required to pay as it is standard for all Minnesota employers.

How to Locate your Minnesota Tax ID Numbers and Rates

-Minnesota Withholding Tax ID Number

  • To ascertain your Withholding Account ID, you can visit the Minnesota Department of Revenue's e-Services Portal here and sign into your account to view your ID. As an alternative, you can refer to official documents that you’ve received from the Department of Revenue. For more information, you can contact the agency via phone at (651) 282-9999.

-Minnesota Unemployment Insurance Account Number

  • Your Unemployment Insurance Account Number can be found on the Determination of Tax Rate Notice sent to you by Minnesota Unemployment Insurance. For more information, you can contact the agency at (651) 296-6141.

-Minnesota Unemployment Insurance Tax Rate

  • To see your tax rate, you can locate it on the Determination of Tax Rate Notice mailed by Minnesota Unemployment Insurance. Additionally to the tax rate, there is a charge for a Workforce Development Assessment you will be required to pay as it is standard for all Minnesota employers. For more information, you can contact the agency by calling (651) 296-6141.

Adding Fingercheck as your Third Party Administrator (TPA)

In order to allow Fingercheck the privilege of handling filing and payment of taxes on your behalf, you will be required to authorize us as your assigned agent. You can follow the steps listed here in order to do so.

Keep your username and password for both online accounts in a safe place. You will need to login again to assign Fingercheck Tax Service LLC as your Third Party Administrator (TPA). Further instructions will be provided by your Client Transition Representative.

Minnesota Payroll Tax Details

Fingercheck’s payroll service processes the filings to the corresponding state agencies according to the frequencies listed here:

Agency:

Unemployment Insurance Minnesota

-Unemployment Insurance Payment / Filing (Form MDES-1): Quarterly

Minnesota Department of Human Services

-New Hire Reporting: Per New Employee

-Missouri

To be able to fully utilize Fingercheck’s all-in-one payroll services in Missouri, you must be registered with the Missouri Department of Revenue and Department of Labor and Industrial Relations to allow us to properly draft and file your state taxes.

Agency:

Missouri Department of Revenue

-Missouri Withholding Account Number: XXXXXXXX (8 digits)

Missouri Department of Labor and Industrial Relations

-Missouri Employer Account Number: XX-XXXXX-X-XX (10 digits)

-Missouri Contribution Rate: X.X%

Registering as a New Employer in Missouri

-Missouri Withholding Account Number & Employer Account Number

  • If you are a new business starting for the first time, you will need to register online via the Missouri Department of Revenue's website. After successfully completing registration, you will receive both your Withholding Account Number and Employer Account Number within two weeks of completion.

-Missouri Contribution Rate

  • To confirm what rate you have as a new employer, you can contact the agency via phone at (573) 751-1995.

-St. Louis Earnings Tax Registration

  • For employers that do business in St. Louis, you will be expected to pay two local taxes: a St. Louis Earnings Tax and a St. Louis Payroll Expense Tax. In order to allow Fingercheck the ability to properly pay and file these taxes on your behalf, you must register as a new business with the City of St. Louis Collector of Revenue via the Application for Earnings Tax Account.

-Kansas City Business Registration

  • Businesses in the state of Missouri are required to withhold an Earnings Tax from their employees who earn wages in specified tax jurisdictions, one such jurisdiction being Kansas City. For Fingercheck to properly pay and file these taxes on your behalf, you must register as a new business via the Kansas City Revenue Division's Quick Tax Portal.

Where to locate your Missouri Tax ID Numbers and Rates

-Missouri Withholding Account Number

  • To locate your Withholding Account Number, you can refer to any previous quarterly returns that you have filed. Another option aside from quarterly returns are notices you have received from the Department of Revenue, such as the Employer's Return of Income Taxes Withheld, known as the Form MO-941. For more information, you can contact the agency via phone at (573) 751-5860.

-Missouri Employer Account Number

  • Quarterly reports that you have filed in the past will have your Employer Account Number listed on them. Documents that are sent to you by the Department of Labor and Industrial Relations will also have your Account Number on them. For more information, you can contact the agency via phone at (573) 751-1995.

-Missouri Contribution Rate

  • Your Contribution Rate can be found on the Rate Notice that was mailed to you by the Department of Labor and Industrial Relations. For more information, you can contact the agency via phone at (573) 751-1995.

Missouri Payroll Tax Details

Fingercheck’s payroll service processes the filings to the corresponding state agencies according to the frequencies listed here:

Agency:

Missouri Department of Revenue

-Withholding Payment: Per Pay Run

-Withholding Filing (Form MO-941): Monthly

-State W-3s: Annual

-W-2 Reporting: Annual

St. Louis Collector of Revenue

-St. Louis City Withholding and Payroll Expense Tax Filing/Payment (Forms W-10/P-10): Quarterly

-St. Louis W-2 Reporting: Annual

-St. Louis Annual Reconciliation: Annual

Kansas City Revenue Division

-Kansas City Withholding Tax Payment (Form RD-130): Per Pay Run

-Kansas City Withholding Tax Filing (Form RD-110): Quarterly

-Kansas City Annual Withholding Tax Filing (Form RD-113): Annual

-Kansas City W-2 Reporting: Annual

Missouri Department of Labor and Industrial Relations

-Unemployment Insurance Payment: Quarterly

-Unemployment Insurance Filing: Quarterly

Missouri Department of Social Services

-New Hire Reporting: Per New Employee

-Nebraska

To be able to fully utilize Fingercheck’s all-in-one payroll services in Nebraska, you must be registered with the Nebraska Department of Revenue and the Nebraska Department of Labor to allow us to properly draft and file your state taxes.

Agency:

Nebraska Department of Revenue

-Nebraska Withholding Number: 21-000000000 (11 digits)

Nebraska Department of Labor

-Nebraska Employer Account Number: 0000000000 (10 digits)

-Nebraska UI Combined Tax Rate: X.XX%

Account Numbers for New Businesses in Nebraska

-Nebraska Withholding Number

  • If you are a new business starting for the first time, you must first register your business online via the Nebraska Department of Revenue's website in order to be assigned a designated Income Tax Withholding Account Number.
  • If you already registered, you can locate your Identification Number on previous documents that you have received from the Nebraska Department of Revenue, such as the Form 510N (Employer's Monthly Withholding Deposit coupon). For more information, you can contact the agency via phone at 800-742-7474, or via email provided on the agency’s Contact Us page.

-Nebraska Unemployment Insurance (UI) Employer Account Number and Tax Rate

  • If you are a new business starting for the first time, you must first register your business online via the Nebraska Department of Labor’s UI Connect portal before you can be assigned an Employer Account Number and Tax Rate.
  • If you already have registered for both, you can locate both on the Department of Labor’s website here, as well as on the Form UI-11T (Combined Tax Report) that is sent by the Department of Labor annually. For more information, you can reach out to the agency via phone at 402-471-9898 or via email on the agency’s website.

Nebraska Payroll Tax Details

Fingercheck’s payroll service processes the filings to the corresponding state agencies according to the frequencies listed here:

Agency:

Nebraska Department of Revenue

-Withholding Tax Payment: After Every Pay Run

-Income Tax Withholding Return (Form 941N): Quarterly

-Wage and Tax Statement (W-2): Annually

-Reconciliation of Income Tax Withheld (W-3N): Annually

Nebraska Department of Labor

-Quarterly Combined Tax (UI11T) and Wage (UI11W) Report: Quarterly

Nebraska State Directory of New Hires

-New Hire Report: As Needed

-Ohio

To be able to fully utilize Fingercheck’s all-in-one payroll services in Ohio, you must be registered with the Ohio Department of Taxation and the Ohio Department of Job and Family Services

Agency:

Ohio Department of Taxation

-Ohio Withholding Account Number: 50 000000 (8 digits, must begin with a 5)

Ohio Department of Job and Family Services

-Ohio Employer Account Number: 0000000000 (10 digits)

-Ohio Total Contribution Rate: X.X%

City of Columbus

-City of Columbus ACH Credit Registration Number: 000000 (combination of 6 numbers or letters)

Registration for New Employers in Ohio

-Ohio Withholding Account Number

  • If you are a new business starting for the first time, you will need to first register using the Ohio Business Gateway in order to be assigned a Withholding Account Number. After completing the registration process, you will then receive your designated number. For verification purposes, please download the Registration Confirmation letter.

-Ohio Employer Account Number

  • To obtain an Employer Account Number, you will need to register online using the Ohio Department of Job and Family Services Employer Resource Information Center (ERIC) portal. Once you have successfully completed the registration process, you will receive your Employer Account Number number.

-Ohio Total Contribution Rate

  • To confirm what your Total Contribution Rate is, you can contact the Ohio Department of Taxation via phone at 614-466-2319.

Where to Locate your Ohio Tax ID Numbers and Rates

-Ohio Withholding Account Number

  • By logging to the Ohio Business Gateway and viewing your account information, you can see what your Account Number is. Alternatively, it will also be located on previously filed Employer's Payment of Ohio Tax Withheld, known as the Form IT-501. For more information, you can contact the agency at 888-405-4039.

-Ohio Employer Account Number

  • To locate your Employer Account Number, you can login into your Ohio Employer Unemployment Compensation Account or refer to prior Contribution Rate Determinations that you have received from the Ohio Department of Job and Family Services. For more information, you can contact the agency via phone at 614-466-2319.

-Ohio Total Contribution Rate

  • Like your Employer Account Number, your Total Contribution Rate will also be located on your Contribution Rate Determination that was sent to you by the Ohio Department of Job and Family Services. For more information, you can reach the agency at 614-466-2319.

-City of Columbus ACH Credit Registration Number

  • If you already set up your business to make ACH Credit payments with the City of Columbus, you can contact the Income Tax Division at 614-645-7370 to confirm your designated Registration Number.

Ohio Payroll Tax Details

Fingercheck’s payroll service processes the filings to the corresponding state agencies according to the frequencies listed here:

Agency:

Department of Taxation

-Employer’s Payment of Ohio Tax Withheld (IT-501): After Every Pay Run

-Employer’s Payment of School District Income Tax Withheld (SD-101): Monthly

-Employer’s Quarterly Reconciliation of Income Tax Withheld (IT-942): Quarterly

-School District Annual Reconciliation (SD-141): Annually

-Employer’s Annual Reconciliation of Income Tax Withheld (IT-941): Annually

-Transmittal of Wage and Tax Statements (IT-3): Annually

-Wage and Tax Statement (W-2): Annually

Department of Job and Family Services (JFS)

-Unemployment Compensation Quarterly Tax Return (JFS-20125): Quarterly

-New Hire Report: As Needed

Ohio Municipal Payroll Tax Details

Agency:

Regional Income Tax Agency (RITA)

-Municipal Tax Payment: Monthly

-Employer's Municipal Tax Withholding Statement (Form 11): Monthly

-Reconciliation of Income Tax Withheld and W2 Transmittal (Form 17): Annually

-Wage and Tax Statement (W-2): Annually

Central Collection Agency (CCA)

-Employer's Return of Income Tax Withheld: Semi-Monthly

-Annual Reconciliation of City Income Tax Withheld (W-3): Annually

-Transmittal of Wage and Tax Statements (W-2): Annually

City of Columbus

-Employer's Semi-Monthly or Monthly Deposit (IT-15): After Every Pay Run

-Employer's Quarterly Return of Tax Withheld (IT-11): Quarterly

-Reconciliation of Quarterly Returns of Income Tax Withheld From Wages (IT-13): Annually

-Wage and Tax Statement (W-2): Annually

Semi-Monthly City Taxes

Recently, some cities in Ohio have established a new semi-monthly filing frequency for employers that withhold more than $1,000 in city income tax from their employees in a month, or over $12,000 in a year.

If your taxes on the city level are being reported to one of the agencies listed below, you can look on their websites for more information about the new requirements:

City of Columbus Member Municipalities

-Wisconsin

To be able to fully utilize Fingercheck’s all-in-one payroll services in Wisconsin, you must be registered with the Wisconsin Department of Revenue and Department of Workforce Development in order to allow us to properly draft and file your state taxes.

Agency:

Wisconsin Department of Revenue

-Wisconsin Withholding Account Number: 036 XXXXXXXXXX XX

Wisconsin Department of Workforce Development

-Wisconsin Department of Workforce Development UI Account Number: XXXXXX-XXX-X (10 digits)

Registering as a New Employer in Wisconsin

-Wisconsin Withholding Tax Account Number

  • For new businesses starting for the first time, you must first register online via the Department of Revenue’s website and select the “Register Qualified Business” option located under the tab named "Quick-Links" in order to be assigned a designated Tax Account Number. Once you have completed the registration process, you will receive your tax number within the next few days. For more information, you can visit the Department of Revenue’s website.

-Wisconsin Unemployment Insurance (UI) Tax Account Number

  • For new businesses starting for the first time, you will need to go to the Department of Workforce‘s website and click on the “New Employer Registration” link. After successfully completing registration, you will be assigned your DWD UI Account Number. For more information, you can contact the agency via phone at 608-261-6700.

-Wisconsin Employer Tax Rate

  • Your Employer Tax Rate is a combination of your Basic Tax Rate and your Solvency Rate. To confirm your rate, you will need to login to your Department of Workforce Development account via their UI Employer Online Services Portal. Alternatively, you can contact the agency via phone at 608-261-6700.

Locating Your Tax ID Numbers and Rates

-Department of Revenue Withholding Tax Number

  • To find your Withholding Tax Number, you can go to the Department of Revenue's MyTaxAccount portal and select the option "Search Account Number/Filing Frequency" in the "Quick-Links" tab. Alternatively, your Tax Number can be found on your Withholding Coupon, known as the Form WT-6. For more information, you can contact the agency via phone at 608-266-2776.

-DWD UI Account Number

  • You can log in to your Department of Workforce Development account to view your Unemployment Insurance account number. As well as online, your account number can be found on any filed Employer's Quarterly Wage Report, known as the Form UCT-101. For more information, contact the agency via phone at 608-261-6700.

-Wisconsin Employer Tax Rate

  • You can also view your tax rate when you sign into your Department of Workforce Development account as well. Again, your Employer Tax Rate is a combination of your Basic Tax Rate and your Solvency Rate. For more help on determining your specific rate, you can contact the agency via phone at 608-261-6700.

Wisconsin Payroll Tax Details

Fingercheck’s payroll service processes the filings to the corresponding state agencies according to the frequencies listed here:

Agency:

Department of Revenue

-Withholding Tax Deposit Report (WT-6): Per Pay Run

-Employer’s Annual Reconciliation of Wisconsin Income Tax Withheld from Wages (WT-7): Annually

-Wage and Tax Statement (W-2): Annually

Department of Workforce Development

-Unemployment Insurance Tax Payment: Quarterly

-Quarterly Contribution Report (UCT-101): Quarterly

-Quarterly Wage Report (UC-7823): Quarterly

New Hire Reporting Center

-New Hire Report (WT-4): Per New Employee

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