If you are in the process of running payroll and realize you need to make last-minute adjustments to your employees' time cards, you might try to do so but notice that your numbers in the payroll process are not changing. This usually occurs when you begin Step 4 (Payroll Entry). Time card data is pulled for all employees as of that moment, and changes made after that won't affect the payroll.
If you've already run payroll and need to make a change, see How to Revert a Payroll You've Already Processed and How to Change, Delete, or Reverse a Payroll Run or Individual Check.
Change time cards within the Payroll module
In Step 4 (Payroll Entry), click the Previous button at the bottom-right of the page to return to Step 2 (Time Review).
Click on the employee whose time card you want to change. (If you can't find them, try using the search bar to search for their name.)
In the pop-up window that opens with employee's time card, click into the table cells and make the necessary change, just as you would within the Time Card module.
Continue the payroll run.
Refresh your payroll or time card data
When you reach Step 4 (Payroll Entry), click one of the following options from the Refresh icon or an individual employee's hamburger icon:
Refresh All Data: Refreshes all data, as if you are regenerating the payroll, so any changes you made are undone.
Refresh Time Card Data: Refreshes only time card data.
Finish the payroll run.
Regenerate a payroll run
Sometimes, you will need to make more specific data adjustments, such as performing a mass entry for multiple days, punches, or employees.
If you need to make changes, but you are already in step 4 or 5 of the payroll process:
Get out of the Payroll module and make the necessary changes on the time card (go to the TIME & LABOR tab > Time Sheet).
Return to the PAYROLL tab.
Make sure the correct payroll run is selected from the Upcoming Payroll section.
Complete one of the following steps:
Select Regenerate Payroll.
Restart a payroll
Click the PAYROLL tab.
Make sure the correct payroll run is selected from the Upcoming Payroll section.
Click Restart Payroll.
Type YES and then click OK to continue and restart payroll.
Click Run Payroll and go through the payroll process.
Watch a video showing how to change a payroll before you submit the payroll.