To help organize your payroll and other expenses, you can allocate your employees into jobs in conjunction with cost-center levels, tasks, and other categories (such as locations, positions, and pay groups) in Fingercheck. For example, a construction company might have several job sites, and a job is created for each site. Another type of business might use jobs for different types of positions (such as cashier, greeter, and so on).
Import Job Sites
If you have multiple job sites, you can import the list from a spreadsheet.
Sign in to your Fingercheck account as an Administrator.
Click the SETUP tab > Company > Jobs.
Click the Import Jobs icon.
In the dialog box that appears, click Download Sample File.
Open the file, and add your jobs to the file.
At a minimum, add the following required information:Code
Description
JobMapCode (optional)
JobAddress (for example, 1000 Gates Avenue, Brooklyn, NY, USA)
Rate
Return to the Jobs page, and click the Import Jobs icon again.
In the dialog box that appears, click Upload File, and select the file.
Click OK.
The jobs appear in the Jobs list.
Create a Job
Log in to your Fingercheck account as an Administrator.
Click the SETUP tab > Company > Jobs.
Click Add.
Complete the fields, which are listed below.
Click Save.
Add the Job to an Employee's Profile
Log in to your Fingercheck account as an Administrator.
Click the EMPLOYEES tab.
Select an employee from the list.
Click Position & Rates.
Click the Edit (pencil) icon for the Details section.
Select a Job.
Click Save.
Alternative method: To add the job to multiple employees' profiles simultaneously, you can use the Mass Change option on the Quick Actions menu. See Shortcuts: Quick Actions Menu.
Job Fields
Field | Description |
Code | An abbreviated name for the job. In combination with the Description field, this makes up the full name of the job as displayed in other areas of Fingercheck.
Important: If your employees will be selecting a job from a time clock, the codes must be numeric. You can enter a question mark (?), and the next available number is entered.
If not using time clocks, you can automatically add alphanumeric codes with up to 5 letters. Enter the letters and the? (for example, abc?) and press Enter. The field displays abc1. The next job would be coded abc2. |
Description | A short, descriptive name for the job. |
Code Mapping | If you are using the General Ledger feature, enter the name of the job that is in your GL software (such as QuickBooks). |
Rate | The flat rate to give all employees doing this job (for example, $11 per hour). Do not enter a Rate Code or Earnings Code below if you enter a rate here. |
Rate Code | To use a rate code, select a code from the drop-down list. For more information, see How to Set Up Custom Rates Per Employee for a Specific Job. |
Earning Code | To assign a specific earning code for the job, select an earning code. For more information, see How to Set up Earning Codes. |
Earning Type | Leave this field empty or select a specific type to classify those hours (for example, Worked). |
Master Profile | Select a master profile for this job to use.
Selecting a master profile is helpful if you want to set up a custom overtime policy for the job. The policy would be set in the master profile. |
Workers Comp Code | Select a workers comp code for this job. |
Tax Work Location | Select a tax work location to allocate taxes for this job to a specific tax work location other then the employee's home location. |
Cost Group | Leave this field empty for future use. |
Inactive | Select this checkbox to make the job inactive (no longer in use). Employees will no longer see the job when they punch in. |
Add To Punch if Default | Select this checkbox if you have an employee automatically assigned to this job and you want all these punches to be allocated to this job only. For example, if an employee does not select a job when punching in, use this job as the default. |
Billable | Select this checkbox if you want this job to be billable. This is related to your general ledger. |
Location | Enter the job location’s address. |
Location IP Address | Enter the job location's IP address. |
Make a Job Inactive
You can inactivate jobs in Fingercheck.
Log in to your Fingercheck account as an Administrator.
Click the SETUP tab > Company > Jobs.
Click the pencil icon to edit a job to make inactive.
Scroll down to the Inactive checkbox appears and select it.
Click Save.
For more details, there is a short video guide. More help is available at our Service Desk, which is on the right side of your screen on the web.