How to Automatically Enter Hours for Employees

You can create a schedule policy that automatically adds a set number of hours for your employees.

Jeffrey Mo avatar
Written by Jeffrey Mo
Updated over a week ago

Fingercheck provides businesses with advanced features that allow them to accurately track their employees' worked hours regardless of challenging time and attendance issues or circumstances. One of these features is automatically generating hours for employees who do not clock in.
In this article, we use salaried employees in this hypothetical example. This article covers only the changes you should make to automatically add hours. For complete details about creating a policy, see How to Create a Schedule Policy.

In this article, you will learn:

How to create the policy to automatically enter hours

  1. Log in to your Fingercheck account as an Administrator.

  2. Click the SETUP tab > Policies > Schedule Policies.

  3. Click Add to open the Schedule window.

  4. Enter a Code and Description.
    The combination of these fields makes up the full name of the policy as displayed in other areas of Fingercheck.

  5. In the Schedule Rules section, delete any of the days (with the trash can icon) and edit the hours (with the pencil icon) so that the rules reflect your company's schedule.
    By default, every account comes with Schedule Rules that take effect from Sunday to Saturday, 9 AM to 5 PM.

  6. Click the Edit icon (pencil) for the first day of your work week.

  7. In the Edit Schedule Rule window, scroll down to the Auto Add Hours field, and enter the number of hours you want to automatically add to employees' time cards.

  8. To copy the rule for all of the other days, click Copy.

  9. Click Apply.

  10. Click Save.

How to create a scheduled task

After creating a schedule, you will need to create a scheduled task that allows the system to determine when the schedule should be triggered and what to do.

  1. Click the SETUP tab > System > Scheduled Tasks.

  2. Click Add.

  3. Complete the fields in the Scheduled Task Information screen.

    1. Enter a Code and Description.
      The combination of these fields makes up the full name of the task as displayed in other areas of Fingercheck.

    2. In the Last Execution field, enter the date when the task was last executed.

    3. In the Next Execution field, enter the date when you want the task to be executed next.

    4. Leave the Job Status as Scheduled.

    5. In the Run Task as User field, select the administrator of the account under whom the task is run.

  4. In the Task Actions section, click Add.

  5. In the Edit Job Action pop-up window:

    1. From the Job Action field, select AUMP - Automatic Missed Punch.

    2. Leave the Sequence at 0.

    3. Click Apply.

  6. In the Task Triggers section, click Add.

  7. In the Add Job Trigger pop-up window:

    1. Enter a Start Date.

    2. Enter an End Date.
      Enter a date far into the future (for example, 1/1/2099) to ensure that the trigger keeps running.

    3. In the Time field, enter the time from which you want to start the auto-generated hours.

    4. From the Trigger Type drop-down list, select Daily or Weekly.
      In the example below, Weekly is selected along with the days the task should be triggered.

    5. Click Apply.

  8. Click Save to save the task.

How to create a master profile for adding hours

You should have a master profile exclusively for the employees to whom you want to automatically add hours.

  1. Click the Setup tab > System > Master Profiles.

  2. Select the profile to which you want to apply your policies, or click Add to create a new one.

  3. Complete the fields for the master profile.
    For more information, see How to Set up a Master Profile.

  4. From the Schedule Policy drop-down list, select the schedule policy you created by using the procedure in this article.

  5. Click Save.

  6. Add the master profile you have created to the employees (in this example, you would select the salaried employees).

    1. Click the EMPLOYEES.

    2. Select the employees to whom you want to apply the master profile.

    3. Click the Quick Actions button, and select Mass Change.

    4. In the Employee Mass Change pop-up window, select MasterProfile from the Change Type drop-down list.

    5. From the Change To drop-down list, select the master profile.

    6. Click OK.

Thank you for using Fingercheck. If you have any questions on this article's topic, you can reach out to our team at 1-800-610-9501, or use the chat option below.

Did this answer your question?