Fingercheck provides businesses with advanced features that allow them to accurately track their employees' worked hours regardless of challenging time and attendance issues or circumstances. One of these features is automatically generating hours for employees who do not clock in.
In this article, we use salaried employees in this hypothetical example. This article covers only the changes you should make to automatically add hours. For complete details about creating a policy, see How to Create a Schedule Policy.
In this article, you will learn:
How to create the policy to automatically enter hours
Log in to your Fingercheck account as an Administrator.
Click the SETUP tab > Policies > Schedule Policies.
Click Add to open the Schedule window.
Enter a Code and Description.
The combination of these fields makes up the full name of the policy as displayed in other areas of Fingercheck.
In the Schedule Rules section, delete any of the days (with the trash can icon) and edit the hours (with the pencil icon) so that the rules reflect your company's schedule.
By default, every account comes with Schedule Rules that take effect from Sunday to Saturday, 9 AM to 5 PM.
Click the Edit icon (pencil) for the first day of your work week.
In the Edit Schedule Rule window, scroll down to the Auto Add Hours field, and enter the number of hours you want to automatically add to employees' time cards.
To copy the rule for all of the other days, click Copy.
How to create a scheduled task
After creating a schedule, you will need to create a scheduled task that allows the system to determine when the schedule should be triggered and what to do.
Click the SETUP tab > System > Scheduled Tasks.
Complete the fields in the Scheduled Task Information screen.
Enter a Code and Description.
The combination of these fields makes up the full name of the task as displayed in other areas of Fingercheck.
In the Last Execution field, enter the date when the task was last executed.
In the Next Execution field, enter the date when you want the task to be executed next.
Leave the Job Status as Scheduled.
In the Run Task as User field, select the administrator of the account under whom the task is run.
In the Task Actions section, click Add.
In the Edit Job Action pop-up window:
From the Job Action field, select AUMP - Automatic Missed Punch.
Leave the Sequence at 0.
In the Task Triggers section, click Add.
In the Add Job Trigger pop-up window:
Enter a Start Date.
Enter an End Date.
Enter a date far into the future (for example, 1/1/2099) to ensure that the trigger keeps running.
In the Time field, enter the time from which you want to start the auto-generated hours.
From the Trigger Type drop-down list, select Daily or Weekly.
In the example below, Weekly is selected along with the days the task should be triggered.
Click Save to save the task.
How to create a master profile for adding hours
You should have a master profile exclusively for the employees to whom you want to automatically add hours.
Click the Setup tab > System > Master Profiles.
Select the profile to which you want to apply your policies, or click Add to create a new one.
Complete the fields for the master profile.
For more information, see How to Set up a Master Profile.
From the Schedule Policy drop-down list, select the schedule policy you created by using the procedure in this article.
Add the master profile you have created to the employees (in this example, you would select the salaried employees).
Click the EMPLOYEES.
Select the employees to whom you want to apply the master profile.
Click the Quick Actions button, and select Mass Change.
In the Employee Mass Change pop-up window, select MasterProfile from the Change Type drop-down list.
From the Change To drop-down list, select the master profile.
As always, we aim to enhance your experience here at Fingercheck with not only new enhancements but with guides to provide you with the direction and support needed to navigate the system with ease.
If you have any further questions on this subject, you can reach out to our team at 1-800-610-9501, or by using our in-app messaging feature by logging into our secure site and initiating a conversation.
To learn more about our cost-effective and user-friendly cloud-based time and attendance software, check out our website at Fingercheck.com.