Fingercheck helps you to identify costly trends in employee attendance by allowing you to set up Exceptions based on those kinds of behaviors.

Employees who often log additional time cost the employer money, and employees who frequently work under their assigned hours can cause other problems, such as lapses in coverage or amount of work completed.

A popular couple of exceptions that can be set up to deal with these are referred to as "Over Hours" and "Under Hours" Exceptions, which trigger, as the names imply, when an employee works over or under their scheduled allotment of hours.

To set up these exceptions in your own Fingercheck company, follow these steps:

First, on the main menu of Fingercheck (the big blue menu on the left of the window), find and click on “Setup”. Then, navigate over to Payroll > Exception Policies.
On the "Exceptions Policies" page, click the blue "Add" button to start creating your new policy.

Begin filling out your Exception Policy. Fill out the fields as follows:

  • Create a "Code" to label your policy. This should be short, typically only a few characters long, and will show up later in other areas of Fingercheck as an identifier for the policy.
  • Create a "Description" to label your policy. This should be a longer, more proper "Name" for the policy that will show up later in other areas of Fingercheck as an identifier for the policy.
  • Select from the "Exception Type" drop-down menu one of the following options.
    For an "Over Hours" policy, you would select "OverScheduledHours".
    For an "Under Hours" policy, you would select "UnderScheduledHours".
  • To adjust how urgent the exception appears in your dashboard, you can choose from Low, Medium, or High for the "Exception Severity."

When you are finished, make sure to click "Save." Now you will see your new Exception Policy listed on the "Exception Policies" page.

Next, for your "Over Hours" and "Under Hours" Exception Policies to actually take effect, you will need to define your minimum and maximum hours.

To do that, navigate over to Policies > Minimum Hours in the Setup sidebar, then, click on the blue "Add" button.

The minimum hours are the minimum hours per pair, per day, or per week your employees are to work. Fill out the fields as follows:

  • Create a "Code" to label your policy. This should be short, typically only a few characters long, and will show up later in other areas of Fingercheck as an identifier for the policy.
  • Create a "Description" to label your policy. This should be a longer, more proper "Name" for the policy that will show up later in other areas of Fingercheck as an identifier for the policy.
  • Select the "Minimum Hour Type" to the type you wish, whether it be PerPair or PerDay.
    PerPair should be used if the employee only punches twice a day- once in and once out. Otherwise, PerDay should be used. PerWeek is another available option, but is unlikely to be useful for this purpose.
  • Then, enter a "Week Start" date. This is just whatever the "beginning" of your workweek is.
  • For the "Action Type" there are four actions you can choose to alert you of the flagged exception.
    Selecting AddAndException will flag the punches of an employee that worked less, and push their hours to the minimum hours they should have. It will add to the worked hours until it equals the minimum hours they should have, and put an Exception on it to let you know they actually worked less.
    Selecting ExceptionOnly will just trigger the Exception, but will not bump it up.
    AddOnly will push the worked hours up to the minimum amount and not notify you (which could come in handy for salaried employees).
    Lastly, NoAddNoException won't alert you about the exception nor will it push up their hours (so basically, it does nothing).
  • For "Minimum Hours," enter the number of hours to use as the minimum (so if the employees' workday should be 8 hours long, enter 8).
  • For "Exception Policy", most of the time you can just leave this field as "None". This field is meant to be used if you have multiple exceptions in a day and don't want this one to take precedence over another.

Now it's time to set your maximum hours. To do that, navigate over to Policies > Maximum Hours in the Setup sidebar, then, click on the blue "Add" button.

The maximum hours are the maximum hours per pair, per day, or per week your employees are to work. Repeat the process you did for your minimum hours.

Once you reach the "Action Type" you also have four actions you can choose to alert you of the flagged exception.
Similar to those on Minimum Hours, selecting "CapAndException" will put a cap on their hours and add an Exception to indicate they've gone over.
"ExceptionOnly" will not limit their hours and will only flag an exception.
"CapOnly" will cap the hours but not flag an exception.
"NoCapNoException" will not limit their hours nor flag an exception.

Once you're done, you'll need to assign your Minimum Hours and Maximum Hours Policies to the Master Profile, so the system knows that those rules apply to those employees using the Master Profile.

Navigate over to your employees' Master Profile by going to System > Master Profiles.

Edit the profile you wish to apply these policies to.
(Most likely this will be the default one, 01-Master)

Now you can apply the policies using the appropriate drop-down menus and click "Save."

Once you complete these requirements, your Over and Under Hours policies should be fully running!

If you have any questions about the subjects explored in this article, feel free to reach out to our team at 1-800-610-9501, or, use our in-app messaging feature, located at the bottom-right of the screen, while you're logged in to Fingercheck.

To learn more about our cost-effective and user-friendly cloud-based time and attendance software, check out our website at Fingercheck.com. Interested in our services? Sign up for a 30-day free trial and get started with Fingercheck today.

Did this answer your question?