Fingercheck is always striving to make payroll and HR easier. We have made setting up and running a General Ledger easier with a new automated system. Now you can quickly and easily connect to QuickBooks Online, and simply upload a file from QuickBooks Desktop or Rent Manager for General Ledgers. With two-way integration between Fingercheck and QuickBooks Online, you can automatically send payroll to QuickBooks Online. Fingercheck still supports all accounting programs, but the General Ledger Setup Wizard is mainly for QuickBooks and Rent Manager.


In this article, you will learn:


How to Get Started with General Ledger

  1. Start at SETUP Tab

  2. Select General Ledger

  3. Choose Add

General Ledger Setup Wizard

The General Ledger Setup Wizard consists of four steps:

  1. Accounting program

  2. Options

  3. Account mapping

  4. Summary

Step 1: Accounting Program

Connect to QuickBooks Desktop from Fingercheck

  1. Select QuickBooks > QuickBooks Desktop

2. Export an Intuit Interchange Format (IIF) file from QuickBooks.

  • Select options to be mapped. Chart of Accounts is the minimum to be exported; classes, jobs, and items are optional.

3. Upload the IIF file into Fingercheck with the Attach button.

4. The IIF file will be scanned, analyzed, and uploaded into Fingercheck. You will receive a confirmation message, and then it’s time to choose the options.

Connect to QuickBooks Online

  1. Select QuickBooks > QuickBooks Online > Connect

2. Fingercheck will automatically detect an active connection and integrate with QuickBooks Online.

With our two-way integration with QuickBooks Online, we can automatically pull your chart of accounts and any classes, jobs, and items that are available. These will be used in the account mapping process. Once the mapping setup is complete, you can opt-in to have your General Ledger automatically sync back to QuickBooks Online each time you run payroll.

If you use QuickBooks or Rent Manager and are setting up your General Ledger in Fingercheck, you can enter your account names manually. You are not required to upload a file of accounts. After connecting to your accounting program, select the General Ledger option.

Connect to Rent Manager

  1. Select Rent Manager > Next

2. Import a .CSV or .XLSX file from Rent Manager. The Chart of Accounts is the bare minimum that should be exported. You also have the option to select Property Name, Property Short Name, and Unit to be mapped. Upload the .CSV or .XLSX and select Attach.

3. Once a proper .CSV or .XLSX file has been uploaded to Fingercheck then select Next to start choosing the options.

Step 2: Options

The next step is setting up the overall options for the General Ledger. It is divided into two sections: Basic options and Advanced options.

Basic options

  1. General Ledger Name (required)

  2. Calculation Type

    1. Detail

    2. Summary

  3. Payee Name Display Format

  4. Transaction Date

    1. Check Date

    2. Period Begin/End

    3. Process Date

Advanced options

  1. The first four advanced options are the default settings and the most commonly used.

    1. Brief explanation under each option

  2. The Workers Comp option requires a Workers Comp Premium Calculation Service to be enabled with Fingercheck.

  3. Group Results exclude individual paychecks and is used only under specific circumstances.

Step 3: Account Mapping

The third step of the General Ledger Wizard is the detailed account mapping from Fingercheck to QB. Each section allows you to choose the codes for each rule and filter to be mapped and allows you to set the priority.

The rules to be mapped to accounts are:

  • Bank Accounts

  • Earnings

  • Deductions

  • Taxes

  • Direct Deposit

  • Workers Compensation

Priority determines the order in which the codes are mapped to accounts, starting with the highest priority (ex: 10) to the lowest (ex: 1). Optional filters for each rule allow you to specify the type of codes that will be mapped. The most specific rules should start with the highest priority and descend to the broadest rules with the lowest priority. Dropping and dragging can be used to change the priority order.

Account Mapping requires you to edit the rule to select an account. Selecting Add **** Rule opens an editor window to select the code and account to be mapped.

You can also select advanced optional filters. Optional filters specify types that will be mapped to accounts.

Default Rule: The default rule will be listed in each category and will always remain the lowest priority (#1). The default rule is a catch-all that will automatically include all codes for that category to be mapped, but the user must select the specific account for codes to be mapped. To map an account, the default rule must be changed (using the pencil icon) and the right account must be chosen. Any new codes added after the last GL run will be automatically placed in the default rule unless it is mapped as a custom rule. The default rule cannot be filtered, moved, or deleted. Any codes added to the custom rules will override the default rule.

Custom Rules: You cannot select the optional filters for the default rule. If you want to apply filters, then you must create a new rule to be mapped, which will be prioritized. If you add your own rules, then those rules will take priority, and then any unmapped codes AND/OR any new codes that are not manually mapped will fall under the “all codes” default rule.

Advanced options: Allow for even more customization for mapping codes. It allows for classes, jobs, and items to be selected and mapped.

Step 4: Summary

The last step of the General Ledger Setup is the final summary page, which details the number of fields mapped. An IIF file will be available for download to import into QuickBooks.

Once you have received the confirmation page, select Finish to return to the General Ledger page, and there you will see your General Ledger listed with the name. From that page, you can access and edit the General Ledger mapping.

When you run payroll the next time, the option to export a Fingercheck IIF file into your QuickBooks Desktop account will be available in the PAYROLL tab. When you run payroll, you can now export the mapped codes (wages, taxes, benefit deductions, contributions, reimbursements, and payments to contractors) to your QuickBooks Desktop account. If you use QuickBooks Online, the export file will be sent automatically after each payroll cycle. QuickBooks Online will display any syncing errors on the Confirmation page.

Audit logs are available for each General Ledger. You can track what and when changes were made and who made them. Simply click the Audit button when you are editing your ledger in Fingercheck.

Adding new employees to QuickBooks Online and Fingercheck

Employees in Fingercheck will be synced to QuickBooks Online using the following rules:

  • If the employee already exists as an employee or vendor category in QuickBooks Online, they will sync using the existing category

  • If the employee does not yet exist in QuickBooks Online, they will be added to QuickBooks Online as an employee during the sync

  • If the employee does not yet exist in QuickBooks Online, but you wish for them to sync as a vendor, you must first add them as a vendor in QuickBooks Online before syncing

When you add a new employee to Fingercheck, that person will now be added to QuickBooks Online automatically during the last sync. They will be added to QuickBooks Online as an employee. If you want to sync them as a vendor in QuickBooks Online, that person must first be added as a vendor in Fingercheck. In Fingercheck, whatever category they are added to is the same category they will be added to in QuickBooks Online.


As always, our goal at Fingercheck is to improve your experience by adding not only new features but also guides that give you the direction and help you need to use the system easily.

If you have any more questions about this topic, you can call our team at 1-800-610-9501 or use our in-app messaging feature by logging into our secure site and starting a conversation.

To learn more about our cost-effective and user-friendly cloud-based time and attendance software, check out our website at Fingercheck.com.

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