If you have employees who work overnight hours, they will be punching in and out on two different days. You can set up your Fingercheck account to accommodate these conditions. The way you want the system to recognize the overnight hours determines how you count employee punches. You can use either of the following methods:
Create a window of time (starting from the first punch) that will count as being worked on the same day
Count all punches up to a certain time past midnight as being a part of the same workday
Create a window of time to count as the same day
Log in to your Fingercheck account as an Administrator.
Go to the SETUP tab > System > Master Profiles.
Select the master profile you want to use for overnight employees or click Add to create one.
The Master Profile Information screen appears.
Complete the required fields (Code, Description, Pay Period, and Regular Division Earning).
For more information about these fields, see How to Set Up a Master Profile.In the Maximum Pair Hours field, enter the maximum number of hours an employee can be on the clock from their initial punch-in time that the system will still calculate as the same workday.
For example, you might enter 13 hours, which would set a maximum of 13 hours from the employee's IN punch until the time card began registering hours for the next workday.
In the Separation Minutes field, enter a duration of time in which your employees can punch in and out and still have that time count on the same day.
For example, with maximum pair hours, your employee only gets two punches—an in-punch and an out-punch. If you want to allow your employees to take a break between those punches, enter a set number of minutes here, such as 30.Click Save.
Apply the master profile to employees who will work overnight shifts.
For more information, see How to Set Up a Master Profile.
In the time card below, an employee punched in at 6:00 PM and punched out at 6:00 AM (12 hours). Since the number of hours falls under the number of hours we entered in the Maximum Pair Hours field (13 hours), the employee's time worked is calculated on the same day.
Count all punches up to a certain time past midnight
Log in to your Fingercheck account as an Administrator.
Go to the SETUP tab > System > Master Profiles.
Select the master profile you want to use for overnight employees or click Add to create one.
The Master Profile Information screen appears.Complete the required fields (Code, Description, Pay Period, and Regular Division Earning).
For more information about these fields, see How to Set Up a Master Profile.In the Latest Logout Time field, enter the latest time that employees can punch out.
Any punches up to that time are considered part of the same workday.
This method is helpful if your business operations end at a set hour, and no employees will be punching past a certain time. Any punches that occur past that point are automatically part of the next day.
In the Separation Minutes field, enter a duration of time in which your employees can punch in and out and still have that time count on the same day.
Click Save.
Apply the master profile to employees who will work overnight shifts.
For more information, see How to Set Up a Master Profile.
An example of how it works
Below is an example time card of an employee working overnight with the Latest Logout Time and Separation Minutes fields enabled.
Suppose the Latest Logout Time field is set to 6:01 AM and the Separation Minutes field is set to 45. On Friday, the employee punches in at 7 PM, punches out for a break at 12 AM and punches back in at 12:45 AM. Then, the employee punched out at the end of their shift at 4 AM.
The last punch is within the allotted time (since the Last Logout Time is 6:01 AM), and the Separation Minutes rule keeps everything working smoothly. Because Separation Minutes was set to 60, the 45-minute break that the employee took allowed the hours to be calculated for the same day. Had Separation Minutes not been set accordingly, the punches that occurred after the punch out would have been calculated on the next day.
Manually add an overnight missed punch
To add a missed punch for an employee who forgot to punch out after an overnight shift, follow these steps:
Log in to your Fingercheck account as an Administrator.
Go to Time and Labor > Time Sheet.
Click on the "+" button to add a new entry.
From the options, select "Enter Punch."
Add the punch with the correct date and time. Note: Make sure to add it with the actual date and time of the missed punch.
Save the entry.
After saving the entry with the correct date and time, the system will automatically adjust the punch and place it in the correct position.
If you prefer to add it directly to the time card, simply add it to the next day, and after saving, it will automatically jump back as the out punch of the previous day.
It's crucial to avoid a common mistake when adding a missed punch. Many people mistakenly place the missed out punch directly below the in punch in the time sheet. However, if both punches are added on the same day, the system may misinterpret the sequence. The system will automatically switch the missed out punch to an in punch because it appears earlier, causing the actual in punch to be recognized as the out punch since it is later in the day. To prevent this confusion, it's important to add the missed punch with the accurate date and time stamp. By doing so, you allow the system to handle the adjustments correctly and ensure accurate representation of the employee's work hours.
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