Many employers now use enterprise-wide time-and-attendance solutions to track their employees’ time attendance and to regulate work-time payments.

A routine found in many of these workplaces is the practice of rounding time punch entries.


How to set up rounding rules

  1. Log in to your Fingercheck account as an Administrator.

  2. Click the SETUP tab > Policies > Rounding Policies.

  3. Click Add to open the Rounding Policies page.

  4. In the Code field, enter an abbreviated name.
    In combination with the Description field, this makes up the full name of the policy as displayed in other areas of Fingercheck.

  5. In the Description field, enter a short, descriptive name.

  6. Select the Enabled checkbox to enable the policy.

  7. Create the rules for this rounding policy.

    1. Scroll down to the Rounding Rules section, and click Add.

    2. Complete the fields in the window that appears.

      The fields are described in the Rounding Rule fields section below.

    3. Click Apply.

    4. Repeat these steps to create additional rules.

  8. Click Save to save the rounding policy.

  9. Apply the policy to your employees' master profile.

    1. Click the Setup tab > System > Master Profiles.

    2. Select the profile to which you want to apply your rounding policy.

    3. From the Rounding Policy drop-down list, select the policy.

    4. Click Save.

      For more information, see How to Set up a Master Profile.

Round Rule fields

Field

Description

Start Date

The date you want the policy to start.

End Date

The date you want the policy to end. If you want the policy to be permanent, enter a date such as 12/31/2099.

Rounding Type

The round type for your policy. The options are:

  • In Punch: Round all “in” entries.

  • Out Punch: Round all “out” entries.

  • Total Hours: Round total hours per pair of punches. (Each punch pair is rounded.)

  • All Punches: Round all entries (in and out).

  • Total Day/Hours: Round per total hours for the whole day. (Each punch pair is not rounded, and then the total is rounded.)

  • Round First Punch Only: Round the first punch of the day.

Rounding Rule

Version of rounding you want to use for this rule:

  • Mid-Point Rounding (Recommended): Round numbers before the mid-point down, and round numbers after the mid-point up (to the closest possible increment).

  • Up: Round up.

  • Down: Round down.

  • Between a Time Frame: Apply specific rounding rules to a window of time, such as from 8 a.m. to 9 a.m.

  • Mid-Point Down: In cases when an employee clocks in the middle of an even number, round mid-point down.

Rounding Interval

Set how to measure the time. Enter the increments you want (that is, to the nearest 15 minutes).

Grace Period

The number of minutes in which their time punch entries are not rounded.

Start Time

The starting time for the rounding rule to begin.

If you are not using the Between a Time Frame rounding rule, you can leave this field empty, and the rule will run the entire day.

End Time

The end time for the specific time frame.

If you are not using the Between a Time Frame rounding rule, you can leave this field empty, and the rule will run the entire day.

Rounded Time

Punches between the start and end time designated above are rounded to this number.

Complete this field only if you selected Between a Time Frame from the Rounding Rule field above and entered times in the Start Time and End Time fields.

Next Date

Used for staff that is clocking in for an overnight shift.

For example, if an employee clocks in prior to 12:00 a.m., you can create a Rounding Policy to round up any clock punches between 11:00 p.m. and 11:59 p.m. to 12:00 a.m. Then, by selecting the Next Date checkbox, Fingercheck automatically attributes any clock punches prior to midnight as the next calendar day.


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