A common routine found in many workplaces today is the practice of rounding time punch entries. Many employers now use enterprise-wide time and attendance solutions as a means to track their employees’ time attendance and regulate work time payments. Fingercheck administrators can easily create rounding rules using the Rounding Policies tool. Here’s how:
- From the Fingercheck side menu, go to Setup > Policies > Rounding Policies.
- On the Rounding Policies page, click on the blue Add button.
- You are now in the dialog box. Fill out the Code and Description of the policy (which are just for naming purposes), and whether you’d like to enable this policy by clicking the "Enabled" checkbox.
- Most rounding policies have multiple rules. You will have space for multiple rules, and each time you finish filling out the information box you can make a new rule. This is done in the "Rounding Rules" subsection further down on this screen. To start, click the blue Add button. In the pop-up window that follows, first fill out the desired start and end date of your policy, then read further for information on what the other fields are.
- Rounding Type: Start by clarifying the first rule of your round policy.
In Punch – Round all “in” entries.
Out Punch – Round all “out” entries.
Total Hour – Round total time per pair of punches.
All Punches – Round all entries (in and out).
Total Day/Hours – Round per total hours for the whole day.
Round First Punch Only - Round the first punch of the day.
- Rounding Rule: Now, apply the version of rounding you want to use for this rule:
Mid-Point Rounding – Round numbers before the mid-point down and numbers after the mid-point up (to the closest possible increment)
Up – Round up.
Down – Round down.
Between Specific Time Frame – Apply specific rounding rules to a window of time, such as from 8 AM to 9 AM
Mid-Point Down – In cases when an employee clocks in the middle of an even number, round mid-point down.
- Rounding Interval: How do you want time measured? Enter the increments you want (i.e. to the nearest fifteen minutes)
- Grace Period: Do you want to allow employees a period of time in which their time punch entries are not rounded? If so, enter the amount of minutes it should not take effect.
- Start Time: Only fill out if you are using the Rounding Rule "Between a Specific Time Frame". Enter the starting time.
- End Time: Enter the end time for that specific time frame.
- Rounded Time: Designate the rounded punches to be set for a particular time.
- Next Date: The Next Date checkbox is typically used for staff that are clocking in for an overnight shift.
For example, if an employee is scheduled 12:00 a.m. to 8:00 a.m., by clocking in prior to 12:00a.m., they will have clock punches for a single shift on two calendar days. In this case, a Rounding Policy can be created to round UP any clock rings between 11:00 p.m. and 11:59 p.m. to 12:00 a.m.. Then, by selecting the Next Date checkbox, Fingercheck will automatically attribute any Clock punches prior to midnight as the next calendar day.
When you are finished creating the policy, click the Apply button and review your information. Review the Rounding Rule as you have created it, then click the Save button to finalize it.
An important note is that these policies will NOT take effect unless they are applied to a Master Profile or an Employee's Profile. For information on Master Profiles click here.
Lastly, if ever you (or your employer) are in need of technical assistance, you can contact our Support team at 1-800-610-9501, or, use our in-app messaging feature by logging into our secure site and initiating a conversation.
To learn more about our cost effective and user-friendly cloud-based time and attendance software, check out our website at Fingercheck.com. Interested in our services? Sign up for a 30-day free trial and get started with FingerCheck today.