Proper time tracking is crucial for any business, and it is especially important when it comes to payroll. Inaccurate or incomplete time tracking can lead to overpayments, underpayments, and potential legal issues. Therefore, it is crucial to ensure that your payroll software is set up correctly, including the correct time zones. This will help ensure accurate attendance tracking and payroll management.
One of the primary reasons why setting up the correct time zone is important is the Live Status page. This page shows the real-time status of your employees’ attendance, including clock-in and clock-out times. Without the correct time zone set, the Live Status page will show incorrect data, which can cause confusion and errors in payroll management. By ensuring that your payroll software is set up correctly, you can have confidence in the accuracy of the Live Status page.
There are several categories where you may need to set up time zones in your payroll software. Here are three key categories to consider:
Company default
Set the company default time zone for all new hires
All new hires will have their time zone set according to the default time zone of the company.
Go to the "Setup" menu.
Under "Company", select "Default Settings".
Look for the "Default Time Zone" field.
Click on the drop-down menu to display the list of available time zones.
Select the appropriate time zone from the list.
Once you have selected the desired time zone, click on the "Save" button to apply the changes.
That's it! The company's default time zone is now set, and all new hires will have their time zone automatically set to this value.
Items impacted or affected by this
Alters the timestamp displayed when an employee submits a punch through a mobile or web platform.
User settings
Change an individual employee's time zone settings
When you hire employees from different regions or time zones, it is essential to ensure that each employee has set up their user settings correctly.
Admins can change an employee's time zone settings in Fingercheck by following these steps:
Log in to your Fingercheck admin account.
Click on the "EMPLOYEES" tab and select the employee whose time zone you want to change by clicking on their number.
In the employee's profile, navigate to the "Personal" section.
Click on "Self Service" and locate the "Clock in Options" section.
Click on the pencil icon to edit this section.
In the "Time Zone" drop-down list, select the correct time zone for the employee.
Click "Save" to save the changes.
That's it! The individual employee's time zone settings have now been updated in Fingercheck.
Items impacted or affected by this
Alters the timestamp displayed when an employee submits a punch through a mobile or web platform.
When you publish a shift using Fingercheck's scheduling tab, the employee's shifts are published with the time zone set at the time of publishing.
Login settings
Set the time zone for security users
You can configure individual time zones for each person's login in Fingercheck by accessing the "Login Settings" section. When a user logs in, their time zone will be set according to their user settings.
Change the security user time zone
Go to the "Setup" menu and select "Security".
Click on "Security Users" and select the user whose time zone you want to change by clicking the pencil icon.
Scroll down to the "Time Zone" field and select the appropriate time zone from the drop-down list.
Click "Save" to apply the changes.
That's it! The user's time zone in Fingercheck has been updated and will now be reflected in their login and live status page.
Items impacted or affected by this
The status displayed on the live status page will be impacted and will be presented in the user's selected time zone.
The timestamp capture on tablet devices using this login.
Master profile
Set up the time zone for a master profile
The time zone for each master profile is critical to ensure the accuracy of all punches and policies associated with it. Therefore, it's important to set up the master profile time zone correctly.
To set up the time zone for master profiles, follow these steps:
Go to the "Setup" menu and select "System".
Click on "Master Profiles" and choose the master profile you want to edit by clicking on the pencil icon.
Scroll down to the "Default Time Zone" field and select the appropriate time zone from the drop-down list.
Click "Save" to apply the changes.
That's it! The master profile time zone is now set up correctly, which will help ensure the accuracy of all associated punches and policies.
Items impacted or affected by this
If someone works through the night when the clock changes, it will affect DLST and result in automatic addition or subtraction of time.
Time clocks
Change the time zone for a time clocks
When using time clocks in Fingercheck, all punches will be recorded according to the time zone of the clock. If you need to change the time zone settings for a clock, follow these steps:
Log in to your Fingercheck account as an Administrator.
Click on the "SETUP" tab.
Under "Company", select "Clock Management".
Find the clock with the time zone issue and click on the pencil icon to edit it.
In the "Time Zone" drop-down list, select the correct time zone.
Click the hamburger icon in the top-right corner and select "Check Time".
In the dialog box that appears, click "OK".
Finally, click "Save" to apply the changes.
That's it! The time zone for the clock in Fingercheck has now been updated and all punches will be recorded accordingly.
Items impacted or affected by this
The time stamp is recorded when an employee clocks in using this time clock.
DLST
What to Do If Hours Are Displaying in a Different Time Zone
If your employees' punches are coming in an hour or two off, the culprit could be your clock's time zone settings. If your clock's time zone is correct, you may need to look into your employee's individual profiles to make sure their time zone is correct within Fingercheck.
Conclusion
Setting up the correct time zone in your payroll software is crucial for accurate attendance tracking and payroll management. By taking the time to set up the correct time zone in all the relevant categories, you can have confidence in the accuracy of your payroll data. This will help ensure that your employees are paid accurately and on time and avoid any potential issues.
Watch a video to see how easy it is to update time zones in Fingercheck.