What are Payees in Fingercheck used for?
The Payees section of Fingercheck contains information on any agencies that an employer might have to send money to as a result of employing an employee who has debts. Typically these come to an employer as a court notice and can come in many different formats, such as Child Support, Income Withholding, or Wage Garnishment, just to name a few.
However, they all have one thing in common- they all contain Payee information that needs to be set up in order for Fingercheck to generate a check to be sent out.
Here's a quick breakdown on how to enter a Payee.
Entering a Payee
To enter a Payee's information into Fingercheck, first, go to Setup on the main menu of Fingercheck, then, navigate to Payroll > Payees.
Next, click the blue Add button on this screen to create a new Payee.
On the next page, enter in the following information as supplied to you:
- Code: This is a short, unique code, usually just a few letters or numbers long, to help identify the Payee when displayed in other areas of Fingercheck.
- Description: This is a longer, more proper name, usually used in combination with the Code to help identify the Payee when displayed in other areas of Fingercheck.
- Payee Type: Select the type of agency this Payee is.
- Agency: This list contains pre-made templates for certain US agencies. If the Payee matches one of these agencies, select it here.
- Address 1: The Address 1 line of the Payee's Mailing Address.
- Address 2: The Address 2 line of the Payee's Mailing Address.
- City: The City of the Payee's Mailing Address.
- State: The State of the Payee's Mailing Address.
- Zip: The Zip Code of the Payee's Mailing Address.
- Pay Method: This dropdown list contains two options- Check or DirectDeposit.
Choose Check to tell Fingercheck to generate an Agency Check for every payroll that has a Deduction with this Payee. (Agency Checks can be accessed on the Payroll Dashboard after completing a payroll run.)
Choose DirectDeposit to tell Fingercheck to send payments directly to the Payee's Bank Account. - ABA Number: If using the "DirectDeposit" Pay Method, enter in the ABA Number of the Payee's Bank Account.
- Account Number: If using the "DirectDeposit" Pay Method, enter in the Account Number of the Payee's Bank Account.
- Account Type: If using the "DirectDeposit" Pay Method, select the Account Type of the Payee's Bank Account.
- Fips Code: If using the "DirectDeposit" Pay Method, enter in the Fips Code of the Payee's Bank Account (if necessary).
Once done with that, Save and you're finished!
Using Payee Information
After you've entered a Payee into Fingercheck, the next thing to do is connect the Payee to the employee Deduction that they'll be receiving.
This can be done in one of two ways, either on the Deduction Code itself or on the Employee's file along with the Deduction- the difference being that the former applies to all employees a Deduction is applied to, while the latter only applies to that specific employee.
To apply a Payee to a Deduction Code, look for the Payee field when editing the Deduction Code.
Similarly, to apply a Payee to an employee's specific Deduction, look for the Payee field when editing the Deduction.
(For more information on Deductions, Deduction Codes, and how to use them, click here.)
If you have any questions about how to set up a Payee, feel free to reach out to our team at 1-800-610-9501, or, use our in-app messaging feature, located at the bottom-right of the screen, while you're logged in to Fingercheck.
To learn more about our cost-effective and user-friendly cloud-based time and attendance software, check out our website at Fingercheck.com. Interested in our services? Sign up for a 30-day free trial and get started with Fingercheck today.