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How to Set Up a Stipend
How to Set Up a Stipend

Step-by-step guide for setting up a stipend in Fingercheck.

Written by Melissa Compagnon
Updated over a week ago

Monthly stipends can be a convenient way to manage recurring payments for various purposes, to help employees pay for various expenses. Setting up monthly stipends involves careful planning and execution to ensure smooth and consistent payments. This guide will walk you through the process step by step.

Create a stipend deduction code

  1. Log in to your Fingercheck account as an Administrator.

  2. Click the SETUP tab > Payroll > Deductions.

  3. Click Add.

  4. From the list of deduction templates, click the Add button next to Reimbursement.

  5. In the two confirmation windows that appear, click OK.

  6. Close the panel.
    The new Reimbursement code appears in the list.

  7. Click the Edit icon (pencil) for the new code.

  8. Edit the fields as needed.
    For descriptions of the fields, see How to Create Deduction Codes.

  9. Click Save.

Apply the Stipend during payroll

  1. Start a payroll run.

  2. Within Step 4 (also known as Payroll Entry), click on the triple bar icon next to the employee's name you would like to pay a stipend.

  3. From the drop-down list of options, select Edit Check.

  4. Click the Deductions tab, and click Add to start a new row on the tab.

    • From the Deduction drop-down list, select RE - Reimbursement.

    • In the Amount field, enter the negative cost of the reimbursement.

      For example, to pay $100, enter -100.00. This way, the deduction will pay the amount instead of deducting it.

  5. Click Continue.
    The Preview Payroll grid displays the negative deduction you entered. Since you selected Post-Tax, the employee will receive the full amount.

  6. Click Next to approve payroll, and the employee's paycheck will include the reimbursement.

Set up a monthly stipend

You can edit the deduction code to issue payment per pay period, or monthly by editing the frequency under the deduction code, and adding the deduction under the employee’s profile.

Edit the stipend deduction

  1. Log in to your Fingercheck account as an Administrator.

  2. Click the SETUP tab > Payroll > Deductions.

  3. Select the pencil icon to edit the Stipend.

  4. Scroll down to the Frequency section and select Monthly.

  5. Click Save.

  6. Click OK to regenerate the deduction for all future payrolls with the monthly frequency.

Add the stipend to the employee’s profile

  1. Log in to your Fingercheck account as an Administrator.

  2. In the left hand menu select the EMPLOYEES tab.

  3. Click an employee's name or number to open their profile.

  4. Select Payroll > Deductions.

  5. Click Add to add the stipend.

  6. Select the stipend code.

  7. Edit the fields as needed.

    1. Enter a negative amount under the Amount field.

    2. Confirm the Start Date.

    3. Enter a Goal Amount, if needed.

  8. Click Save.

Watch a short video about adding a monthly stipend to payroll:

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