New York State law requires employers to provide updated written notice of pay changes using the correct LS form. Not sending these forms can result in compliance violations or penalties.
If an employee’s tax work location is in New York State, you are required to provide written notice any time you:
Add or change an hourly or salaried pay rate
Add additional pay rates (such as for different job roles)
Fingercheck supports compliance by helping you generate the correct New York State pay notice forms.
Compliance, handled - right when you make the change. No jumping through hoops. Just done.
LS 54: For hourly (non-exempt) employees
LS 59: For salaried (exempt) employees
LS 54 and LS 59 compliance
After saving changes to an employee’s pay rate:
A prompt will appear asking if you'd like to send the appropriate form for signature.
You have two options to get the LS 54 or LS 59 to your employees:
Send email now (recommended): We will send either the LS 54 or LS 59 based on the employee’s pay type, hourly or salary, to the employee’s email on file.
You will get a confirmation pop-up informing you that the document will be emailed to the current email address on file, and the address will be displayed for you to confirm.
If the employee's address is incorrect or missing, you can either update their profile with their email address or re-generate the document and send it to the correct email address via HR > Documents > Generate Form.
This helps streamline compliance by ensuring that your employee has received the correct form to be signed electronically at the same time as the pay rate change.
2. Download: Download the form at the time of rate change, or you can generate and send the form later from HR > Documents > Generate Form in the employee's profile.
You can edit the form after it has been downloaded before sharing it with your employee.
Edit the downloaded form
After downloading the LS 54 or LS 59 form as a PDF, you can edit it before sending it to your employee for signatures. The document will open in PDF format, complete with your pre-filled information as well as interactive checkboxes and fields in multiple languages.
Generate the LS 54 or LS 59 form
To remain compliant, you must provide the appropriate form to the employee either by email or by downloading a physical copy.
Go to the employee’s profile.
Navigate to HR > Documents
Click Generate Form.
4. Select LS 54 (hourly) or LS 59 (salaried) based on the employee’s pay type.
5. Choose either to email for an e-signature or download the form for a physical signature.
Upload the HR documents
Upload the LS documents:
Log in to your Fingercheck account as an Administrator or Supervisor.
Click the EMPLOYEE tab.
Click the Employee’s number or name.
In the Employee’s Personal page, click HR on the left sidebar and select Documents.
Click Add on the top right.
Enter the File Name, select the Document Type (optional).
See the procedure below to learn how to create a document type.
Select the file you want to upload.
(Optional) Enter a note about the document.
Click Save.
View the document status
To check whether the document was signed, navigate to Employee > HR > Documents to check the status.
