Fingercheck supports two pay types for employees: hourly and salary. There may be times when you need to increase an employee's pay rate. For example, they might have earned a pay raise. Or, if the minimum wage goes up in your state or a state where your employees work, you'll want to make sure your employees are being paid properly.
If the minimum wage increases in a state where your employees work, you can update each employee's pay rate individually (as described below), or you can update multiple employee profiles through an import file. For more information, see How to Import Data into Fingercheck.
Pay types
Hourly: Also called non-exempt. Hourly employees are paid by the hours worked. The Fair Labor Standards Act (a federal law that sets minimum wage and overtime requirements) gives protections to hourly workers.
Salary: Also called exempt. Salaried employees are paid a set wage, which is usually based on an annual figure. These employees are generally not paid for extra hours they work.
You may have a salaried employee who clocks in so that you can stay apprised of hours worked, but the employee is still paid a fixed wage.
Note: In Fingercheck, by default, you cannot pay a salaried employee an hourly wage for extra hours worked (except by special configuration). Reach out to Fingercheck Support if you need assistance with setting this up.
Edit a pay type
Log in to Fingercheck as an Administrator.
Click the EMPLOYEES tab, and click the employee's name or number to open their profile.
Under Personal, click Position & Rates.
Click the Edit icon (pencil) in the Pay Information section to enable editing.
Edit the fields as described in the table below.
Click Save.
Fields
Field | Description |
Pay Type | The pay type: Hourly or Salary. |
Pay Frequency | How often the employee is paid. The options are:
|
Tax Type | The tax type. The options are:
|
Automatic Paid Hours | The number of hours that are automatically paid each pay period (regardless of number of hours worked). |
Excluded Hours from Payroll | Select this option if the hours that the employee works will not be transferred to payroll. Additionally, expense request reimbursements will not go to payroll either.
If you still want to record the pay information for employees like unpaid interns or staff members of temp agencies who receive payment from outside organizations, you can use this option. |
Excluded Salary from Payroll | Select this option if the employee's salary should not be automatically processed with payroll.
You might use this option for employees such as unpaid interns or temp agency employees who are being paid by outside agencies, but you still want to record their pay information. |
Auto Gross-Up | Select this option if you want to offset income taxes and increase the gross pay to ensure the employee makes the wage you agreed upon.
For example: if you agreed to pay an employee $20 per hour, they would make $800 in a 40-hour week before taxes. If you select Auto Gross Up, Fingercheck calculates the taxes and adds them to the gross so that the employee would receive a net pay of $800. |
Workers Comp | A Workers' Comp code. (Fingercheck sets this up for you.) For more information, see How to Assign Workers Comp Class Codes to Employees.
If you are not participating in Workers' Comp under Fingercheck and would like to start, contact us at 1-800-610-9501 to have it added to your plan. |
Excluded From Workers' Comp | Select this option if you want to exclude the employee's pay from workers comp. |
Update a pay rate
Click the EMPLOYEES tab, and click the employee's name or number to open their profile.
Under Personal, click Position & Rates.
Add a new rate.
Scroll down to the Rates section.
Click Add.
Complete the fields.
Click Save.
4. The new rate is entered, and the previous rate is added to the History section below.
5. Edit an existing rate.
Scroll down to the Rates section.
Click Edit (pencil icon).
Complete the fields.
New York State pay rate requirements (LS 54 & LS 59)
New York State law requires employers to provide updated written notice of pay changes using the correct LS form.
New York State law requires employers to provide updated written notice of pay changes using the correct LS form. Not sending these forms can result in compliance violations or penalties.
If an employee’s tax work location is in New York State, you are required to provide written notice any time you:
Add or change an hourly or salaried pay rate
Add additional pay rates (such as for different job roles)
Fingercheck supports compliance by helping you generate the correct New York State pay notice forms.
Compliance, handled - right when you make the change. No jumping through hoops. Just done.
LS 54: For hourly (non-exempt) employees
LS 59: For salaried (exempt) employees
LS 54 and LS 59 compliance
After saving changes to an employee’s pay rate or type:
A prompt will appear asking if you'd like to send the appropriate form for signature.
You can:
You have two options to get the LS 54 or LS 59 to your employees:
Send email now (recommended): We will send either the LS 54 or LS 59 based on the employee’s pay type, hourly or salary, to the employee’s email on file.
You will get a confirmation pop-up informing you that the document will be emailed to the current email address on file, and the address will be displayed for you to confirm.
If the employee's address is incorrect or missing, you can either update their profile with their email address or re-generate the document and send it to the correct email address via HR > Documents > Generate Form.
This helps streamline compliance by ensuring that your employee has received the correct form to be signed electronically at the same time as the pay rate change.
2. Download: Download the form at the time of rate change, or you can generate and send the form later from HR > Documents > Generate Form in the employee's profile.
You can edit the form after it has been downloaded before sharing it with your employee.
Edit the downloaded form
After downloading the LS 54 or LS 59 form as a PDF, you can edit it before sending it to your employee for signatures. The document will open in PDF format, complete with your pre-filled information as well as interactive checkboxes and fields in multiple languages.
Generate the LS 54 or LS 59 form
To remain compliant, you must provide the appropriate form to the employee either by email or by downloading a physical copy.
Go to the employee’s profile.
Navigate to HR > Documents
Click Generate Form.
4. Select LS 54 (hourly) or LS 59 (salaried) based on the employee’s pay type.
5. Choose either to email for an e-signature or download the form for a physical signature.
Note: To check whether the document was signed, navigate to Employee > HR > Documents to check the status.
