Processing payroll is a critical task for any business, ensuring that employees are accurately compensated for their work. While it may seem daunting, following a structured process can streamline the payroll process and minimize errors. In this article, we'll provide a step-by-step approach to processing payroll effectively.
Run payroll through the web application
Following these steps, you can effectively process payroll for your business, ensuring accurate and timely payments to your employees.
Log in to Fingercheck as an Administrator.
Click the PAYROLL tab.
Review the payroll dates listed under the Upcoming Payroll section.
Click Run Payroll.
In the pop-up window that appears, move your pointer to the Review & Run section, and click Start.
If you are confident that you do not need to make any changes, select Rapid Run for faster payroll processing.
Select Pay Period: You can select the pay period for which you are processing payroll, the pay schedule will update automatically.
If you need to make a change to either the pay schedule or pay period, just select the drop-down menu to make that update.
Click Next to continue.
Time Review: If you use Fingercheck for your time and attendance needs, you can preview the employees’ hours, lock time sheets, and update an employee’s time card.
Once you confirm the hours, click Next to continue.
Data Validation: You can review exceptions, requests, and alerts to any timesheets that may still require approval from employees and supervisors.
Click Next to continue.
Click OK to transfer time card details to the payroll entry.
Please note: the payroll at this point will save your progress going forward. So if a change is made on the employee’s time card after this point, that new data would need to be pulled into the payroll with the refresh icon.
Payroll Entry: The Payroll Entry page displays a detailed breakdown of the employee’s earnings by hours and amounts.
To edit existing hours/amounts and input data, click into any column (such as Holiday, Sick, or Commission).
Use the slider at the bottom of the screen to view the continuing columns. On the top right, click the + icon to add an employee to the payroll.
To add an additional check or edit an employee’s check, click the hamburger icon next to their name, and select an option from the menu that appears.
The edit check screen allows you more options to set up an individual employee’s check. These options include blocking scheduled earnings and deductions, direct deposit, employee taxes, and labor allocation.
Click Next from the Payroll Entry screen to continue.
Click OK to continue to the payroll preview.
Preview Payroll: Review the total amount of money you will pay your employees.
To see a detailed view of all the earnings, taxes, and deductions for an employee, click their name.
To access the payroll preview in a .pdf or .csv format, simply click on the respective icon for viewing.
Verify that this information is correct, and click Next.
Please note that if you encounter any payroll errors, you can review the steps to resolve them.
Fingercheck 360 displays the total amount of payroll cash required before you confirm payroll, the next check number, and next voucher number.
Click Confirm Payroll to approve the payroll.
From this page, you can print checks, view payroll summary, and request financing.
Click Finish to complete the payroll process.
How to run payroll through the mobile application
Log in to the mobile app as an Administrator or Supervisor.
Tap the hamburger icon to open the menu.
Tap RUN PAYROLL.
Select the correct pay period if it's not already displayed at the top of the screen, and tap Run Payroll.
Tap Review & Run, and tap Start.
If you are confident that you do not need to make any changes, select Rapid Run for faster payroll processing.
Complete the steps on the screen, clicking Next to move through each screen.
Watch a short video showing the payroll process in Fingercheck.