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How to Use the Hiring Module for Jobs, Applicant Management, and New Hires
How to Use the Hiring Module for Jobs, Applicant Management, and New Hires

Fingercheck offers an applicant hiring feature that all customers can opt-in to use.

Jeffrey Mo avatar
Written by Jeffrey Mo
Updated over a week ago

In this guide, you'll see how to use the hiring features to post a job, screen applicants, run background checks, update the status of an applicant in the hiring process, and hire an applicant through Fingercheck.

The hiring module is part of the Fingercheck 360 and 360 Plus plans but can be enabled for other customers as an additional feature.

If you want to run background checks on applicants or existing employees through Fingercheck, review How to Run Background Checks.


Create a job opening

  1. Log in to Fingercheck as an Administrator.

  2. Hover over HIRING and select Job Openings.

  3. On the Job Openings page that appears, click Add Job Opening in the top-right corner.

  4. In the form that appears, complete the fields according to the job's specifications.

  5. In the Job Questions section, select or clear the SHOW and REQ (Required) checkboxes per your needs.

    If you select the SHOW checkbox, the field will appear on the application. If you select the REQ checkbox, the applicant must complete the field before applying.
    To do a background check, you must select the REQ checkboxes for Address, Social Security#, and Background Check Permission.

  6. Click Save.

The following states and localities have, or are set to have, a salary transparency law. Each law varies in its requirements and covers employers.

The number of states to implement a salary transparency law may grow in the future, as similar bills are under consideration in states like Massachusetts and South Carolina.


Interact with job openings

  1. On the Job Openings page, click the hamburger icon to open the Actions menu for the job opening.

  2. To modify the job posting, select Edit from the Actions menu, make the changes, and click Save.

  3. To delete a job posting, open the Actions menu and select Delete.

  4. To make a copy of a job posting, open the Actions menu and select Clone.

  5. To email a job posting, open the Actions menu and select Email Job Link.
    A link to the job posting is copied to your clipboard so you can paste it into an email.

  6. To post the job posting on a job site, open the Actions menu and select one of the Post options.


Manage applicants

  1. Hover over Hiring and select Applicants.

  2. Click the hamburger icon to open the Actions menu for the applicant.

  3. The options are:

    • Edit

    • Delete

    • Run Background Check

    • View Comments

    • View Cover Letter

    • View Resume

    • Send Offer Letter

    • View Offer Letter

    Check out our other articles for more information about background checks and e-offer letters.

Export applicants

You can export the list of applicants to Excel to help organize and share the list outside of Fingercheck.

From the Applicants screen, select the XLS icon.


Hire an applicant

  1. Hover over Hiring and select Applicants.

  2. Click the name of the applicant you want to hire to open their applicant page.
    You can also open the page by opening the Actions menu and selecting Edit.

  3. Click Hire in the top-right corner.

    The following pop-up window appears.

  4. If you are hiring only this person for the job, select the Close Job With This Hire checkbox.
    If you are hiring multiple people for the job, leave the checkbox empty.

  5. Click Hire Applicant.

    Your new hire is automatically brought into Fingercheck.

    1. For 360 and 360 Plus, it will automatically bring you to the New Employee Onboarding process and you can add them there. All of the data that the applicant originally provided will appear on the page. See How to Add and Onboard Employees in Fingercheck for more information.

There are several federal laws and agencies in place to prevent discrimination in the hiring process. These include the Americans with Disabilities Act (ADA), Age Discrimination in Employment Act, Pregnancy Discrimination Act, Equal Employment Opportunity Commission (EEOC), and Title VII of the Civil Rights Act.

These laws promote equal workplace opportunities for employees and job applicants. Prospective employers should refrain from asking questions in which the answer can be used against the applicant in a discriminatory manner.


Here's a short video showing how to use the hiring module:

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