In this guide, you'll see how to use the hiring features to post a job, screen applicants, run background checks, update the status of an applicant in the hiring process, and hire an applicant through Fingercheck.
The hiring module is part of the Fingercheck 360 and 360 Plus plans but can be enabled for other customers as an additional feature.
If you want to run background checks on applicants or existing employees through Fingercheck, review How to Run Background Checks.
Create a job opening
Log in to Fingercheck as an Administrator.
Hover over HIRING and select Job Openings.
On the Job Openings page that appears, click Add Job Opening in the top-right corner.
In the form that appears, complete the fields according to the job's specifications.
In the Job Questions section, select or clear the SHOW and REQ (Required) checkboxes per your needs.
If you select the SHOW checkbox, the field will appear on the application. If you select the REQ checkbox, the applicant must complete the field before applying.
To do a background check, you must select the REQ checkbox for AddressClick Save.
The following states and localities have, or are set to have, a salary transparency law. Each law varies in its requirements and covers employers.
New Jersey (Applicable in Jersey City)
New York (Applicable in New York City)
Ohio (Applicable in Cincinnati and Toledo)
The number of states to implement a salary transparency law may grow in the future, as similar bills are under consideration in states like Massachusetts and South Carolina.
Interact with job openings
On the Job Openings page, click the hamburger icon to open the Actions menu for the job opening.
To modify the job posting, select Edit from the Actions menu, make the changes, and click Save.
To delete a job posting, open the Actions menu and select Delete.
To make a copy of a job posting, open the Actions menu and select Clone.
To email a job posting, open the Actions menu and select Email Job Link.
A link to the job posting is copied to your clipboard so you can paste it into an email.To post the job posting on a job site, open the Actions menu and select one of the Post options.
Manage applicants
Hover over Hiring and select Applicants.
Click the hamburger icon to open the Actions menu for the applicant.
The options are:
Edit
Delete
View Comments
View Cover Letter
View Resume
Send Offer Letter
View Offer Letter
Check out our other articles for more information about background checks and e-offer letters.
Export applicants
You can export the list of applicants to Excel to help organize and share the list outside of Fingercheck.
From the Applicants screen, select the XLS icon.
Run a background check for applicants
Navigate to the Hiring tab.
Select Applicants
Click the hamburger icon for the applicant, and select Run Background Check.
4. You will land on the Background Checks Dashboard.
5. Click on Run Background Check.
6. Select the people you want to run a background check on.
7. Choose the package that best suits your needs.
8. Confirm on the next page by clicking Order.
9. Sapphire will bill you according to the plan you select.
10. The applicant will then receive an email with a link to their email on file to obtain their permission, important personal information, and Social Security number and complete the process.
The invite remains open for 7 days and reminds the employee multiple times a day.
After 7 days, the invite will be closed and the link will no longer be functional. If you still require the background check, you must order a new one
Employee's email from Sapphire
11. When the background check results are available (within 5 to 7 business days), the administrator receives an email notification.
12. If the applicant has no records, you might receive feedback right away. If you are running a county or statewide search, it could take a little longer.
n Fingercheck, the applicant’s status is automatically updated to Background Check Complete.
After the background check is complete, you will be charged.
Hire an applicant
Hover over Hiring and select Applicants.
Click the name of the applicant you want to hire to open their applicant page.
You can also open the page by opening the Actions menu and selecting Edit.Click Hire in the top-right corner.
The following pop-up window appears.
If you are hiring only this person for the job, select the Close Job With This Hire checkbox.
If you are hiring multiple people for the job, leave the checkbox empty.Click Hire Applicant.
Your new hire is automatically brought into Fingercheck.
For 360 and 360 Plus, it will automatically bring you to the New Employee Onboarding process and you can add them there. All of the data that the applicant originally provided will appear on the page. See How to Add and Onboard Employees in Fingercheck for more information.
There are several federal laws and agencies in place to prevent discrimination in the hiring process. These include the Americans with Disabilities Act (ADA), Age Discrimination in Employment Act, Pregnancy Discrimination Act, Equal Employment Opportunity Commission (EEOC), and Title VII of the Civil Rights Act.
These laws promote equal workplace opportunities for employees and job applicants. Prospective employers should refrain from asking questions in which the answer can be used against the applicant in a discriminatory manner.
Here's a short video showing how to use the hiring module: