There are a variety of ways to add holiday and vacation time for your employees, but creating a holiday policy allows you to set all your holidays on autopilot so that the system knows when and how to allocate holiday time to your staff.
Each holiday policy has holiday rules where the specific dates, earning codes, and so on are identified.
Create a holiday policy
Log in to your Fingercheck account as an Administrator.
Click the SETUP tab > Policies > Holiday Policies.
Click Add.
In the Code field, enter an abbreviated name (for example, HOL).
In combination with the Description field, this makes up the full name of the policy as displayed in other areas of Fingercheck.In the Description field, enter a short descriptive name (for example, Holidays).
Click Import.
A window appears with a list of holidays to import.
Select the Year, and then select the holidays you want to import.
To select all holidays, select the checkbox next to Description.Click Import.
The Holiday Rules section lists all of the holidays you selected.
In the confirmation message that appears, select the checkbox if you want the holiday to recur each year, and click OK.
To further define a holiday use
Holiday Rules
Click the edit icon (pencil) for the holiday to open the Edit Holiday Rule pop-up window.
Edit the fields.
The fields are defined in the About fields for holiday rules section below.Click Apply.
To create a new rule:
Click Add to open the Add Holiday Rule pop-up window.
Edit the fields.
Click Apply.
The fields are defined in the About fields for holiday rules section below.To save your rules and apply them to other holidays, click Copy in the Edit Holiday Rule or Add Holiday Rule window.
Click Save to save the holiday policy.
Apply the policy to your employees' master profile.
Click the Setup tab > System > Master Profiles.
Select the profile to which you want to apply your holiday policy.
From the Holiday Policy drop-down list, select the policy.
Click Save.
For more information, see How to Set up a Master Profile.
Understanding holiday rules
The following are the fields you can edit in the Edit Holiday Rule and Add Holiday Rule pop-up windows.
Read a detailed explanation here: Understanding Holiday Rules
| What It Does (Purpose) | Example |
Start Time (optional) | Defines when holiday pay begins.
| You set the Start Time: 9:00 AM (July 4)
|
End Time (optional) | Defines when holiday pay ends.
| You set the End Time: 9:00 PM (July 4)
|
* Tip: | Applies holiday pay across multiple calendar days. Useful for overnight shifts that begin before or end after the holiday. | Start time: 10:00 PM (July 3) End time: 6:00 AM (July 5)
Result
|
*Tip: Limited Holiday Pay (Same-Day Start and End) | Restricts holiday pay to specific hours on the holiday (e.g., standard business hours). | Start time: 9:00 AM (July 4) End time: 5:00 PM (July 4)
Result
|
Is Working Day | Pays employees a premium rate (like double time) if they work on the holiday. | Your shop is open on July 4. An employee works 8 hours that day and gets paid double time. |
Automatic Pay | Pays employees for the holiday, even if the employee doesn’t work. | Your office is closed on July 4. Employees get paid for the holiday, without having to work. |
Pay Work and Automatic Pay | Pays both: automatic holiday hours and premium pay for hours worked on the holiday. | An employee works 8 hours on July 4. They receive 8 hours at double time for working + 8 hours of automatic holiday pay. If they didn’t work, they’d just get the 8 automatic hours.
|
Do Not Generate By System
| Check if you do not want the system to automatically pay employees for the holiday. | Your employees will not receive any pay on the holiday. |
Is Working Day | Pays employees a premium rate (like double time) if they work on the holiday. | Your shop is open on July 4. An employee works 8 hours that day and gets paid double time. |
Minimum Hours Worked | Requires employees to work a minimum number of hours during the pay period. | If set to 20 hours, your employees will only be eligible for holiday pay if they work at least 20 hours during the holiday pay period. |
Pay Only if Worked Day - Before | Requires employees to work at least one shift within the set number of days before the holiday.
| If set to “3,” the employee must have worked at least once between December 22–24 (if the holiday is December 25). Select 1 to require employee to work |
Pay Only if Worked Day - After | Requires employees to work at least one shift within the set number of days after the holiday.
| If set to “2,” the employee must have worked at least once between December 26–27. |
Pay Only if Scheduled - Before | Requires employees to be scheduled for at least one shift within the set number of days before the holiday.
| If set to “3,” the employee must have at least one scheduled shift sometime between December 22–24. |
Pay Only if Scheduled - After | Requires employees to be scheduled for at least one shift within the set number of days after the holiday.
| If set to “2,” the employee must have at least one scheduled shift between December 26–27. |
Days Before/After | Enter the required number of days before or after the holiday.
|
|
No Holiday Pay if Absent from Scheduled Holiday Shift | Adds an extra requirement: if the employee was scheduled to work on the holiday, they must have actually worked to qualify for holiday pay. If they were not scheduled, they still qualify (if all other criteria are met). | If an employee was scheduled to work on December 25 but called out or didn’t show up, they will not get holiday pay. If they were not scheduled at all that day, they can still qualify. |
Require Attendance on Closest Scheduled Day | Ensures that they worked their closest scheduled shift to the holiday, within the configured “Worked/Scheduled Before/After” window.
| If the employee was scheduled on December 22 and 24 (closest days to the December 25 holiday), and they worked on the 22 but called out on the 24th, they will not receive holiday pay. |
Automatic Earning | Applies a specific pay type to holiday hours that are paid automatically (e.g., HO-Holiday).
| The 8 holiday hours paid on July 4 are paid as Holiday Pay in the system instead of regular time. |
Automatic Earning Type | Assigns the pay code used for the holiday.
| You might select Premium if you do not want to count these hours towards the 40 hours needed for overtime. |
Working Earning | Applies a special rate (like double time) for hours worked on a holiday.
| An employee works 4 hours on July 4, and those hours are paid at holiday premium pay instead of regular time. |
Working Earning Type | Assigns the pay code used for the holiday
| You might select Worked if you want to count these hours towards the 40 hours needed for overtime. |
Automatic Hours | Grants employees a fixed number of automatic hours for the holiday | All employees will get 8 automatic hours for the July 4 holiday. |
Automatic from Schedule | Replaces fixed holiday hours with the employee’s scheduled hours on the holiday. | A part-time employee is scheduled for 5 hours on July 4. This employee will get 5 hours of automatic holiday pay. A full-time employee is scheduled for 8 hours on July 4. This employee will get 8 hours of automatic holiday pay. |
Automatic From Work Hours | Matches holiday hours to the number of hours actually worked (if any). | An employee works 7 hours on the holiday and receives 7 hours of automatic holiday pay added on top. Rarely used. |
Overtime Policy | Specifies the policy to apply if work exceeds regular hours on the holiday.
| On July 4, the employee works 10 hours. Instead of applying the regular weekly OT rule, the holiday OT policy kicks in:
|
Rule Qualifier | Determines who is eligible for holiday pay based on how long they’ve worked at the company. | Only employees hired more than 30 days ago qualify for holiday pay. A new hire who started 2 weeks ago wouldn’t get paid. |
System Holiday | Flags a date as a recognized holiday in the system. Required for any holiday rule to work. | You want July 4 to trigger holiday rules. You must check “System Holiday” to make it count. |
Recurring | Makes the holiday rule repeat annually.
| The holiday rule will apply to every Thanksgiving, regardless of date. |