A workers' comp audit is a necessary step to verify that your business is paying the correct premiums for your workers' compensation policy. During this audit, you may be required to provide detailed payroll information. Fingercheck can assist you in completing your part of the workers' comp audit by generating comprehensive payroll reports.
Payroll Totals by Employee
The PayReg5 report lists payroll totals by employee. This report is great to show your company’s payroll totals processed for the policy period.
Login to Fingercheck as an Admin.
Select Reports tab > Payroll.
Scroll down to the PayReg5 report and click Run Report.
For the From To periods, enter your workers comp policy dates the audit is requesting.
Click Download to download the report as a .pdf, or Preview to preview the report first.
Payroll Count Stats
If your workers’ comp audit needs to include the gender count, then the PaySta1 report will provide this information.
Login to Fingercheck as an Admin.
Select Reports tab > Payroll.
Scroll down to the PaySta1 report and click Run Report.
For the From To periods, enter your workers comp policy dates the audit is requesting.
Click Download to download the report as a .pdf, or Preview to preview the report first.
Tax forms
Auditors will want to compare the payroll reports to the federal and state tax forms.
Login to Fingercheck as an Admin.
Select the PAYROLL tab.
Select Forms & Notices.
Select the Quarterly tab to view and print quarterly (941) reports, and the Annual tab to view and print annual (940) reports.
Workers’ comp audit examples
Payroll records reporting 1/1/2022 - 12/31/2022
Reports needed to complete the audit:
PayReg5: Period - From: 1/1/2022 - To: 12/31/2022
PaySta1: Period - From: 1/1/2022 - To: 12/31/2022
Quarterly reports (PAYROLL tab > Forms & Notices):
1Q22, 2Q22, 3Q22, and 4Q22
1Q22, 2Q22, 3Q22, and 4Q22
941 for each quarter can be found towards the end of the Quarter-End Report.
CA DE9 and NYS-45 forms are included towards the end of each Quarter-End Report.
For the other states you can provide the Employee Wage Listing.
Payroll records reporting 2/1/2022 - 1/31/2023
Reports needed to complete the audit:
PayReg5
Period - From: 2/1/2022 - To: 1/31/2023
Period - From: 2/1/2022 - To: 3/31/2022
Period - From: 1/1/2023 - To: 1/31/2023
PaySta1:
Period - From: 2/1/2022 - To: 1/31/2023
Period - From: 2/1/2022 - To: 3/31/2022
Period - From: 1/1/2023 - To: 1/31/2023
Quarterly reports (PAYROLL tab > Forms & Notices):
1Q22, 2Q22, 3Q22, 4Q22, and 1Q23
1Q22, 2Q22, 3Q22, 4Q22, and 1Q23
941 for each quarter can be found towards the end of the Quarter-End Report.
CA DE9 and NYS-45 forms are included towards the end of each Quarter-End Report.
For the other states you can provide the Employee Wage Listing.
Prior payroll reports
There may be times when your payroll reports will not be available in Fingercheck. A good example of this would be if you started processing payroll with Fingercheck January 1, and your workers’ comp audit is asking for check dates processed the prior year.
We suggest you review all your quarterly reports as they may include a payroll report that shows QTD amounts that the auditor can use, or some providers report QTD amounts on the check registers with each payroll process.
Thank you for using Fingercheck. If you have any questions about this article, you can use the chat option below, or reach out to our team at 1-800-610-9501.