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How to Update Employees' Personal Information
How to Update Employees' Personal Information

Steps to update an employees' personal information including name, address, gender, SSN, and more.

Jeffrey Mo avatar
Written by Jeffrey Mo
Updated over a week ago

There are times when an employee requests that their personal information be updated in their file. This article will guide you through updating employee information such as their name, SSN, and address.

Update Employee Personal Details

You can update your employee's details in Fingercheck. Personal details that can be changed are the employee's name, SSN, gender, and date of birth.

  1. Sign in to your Fingercheck account as an Administrator.

  2. In the left-hand menu, select "Employees."

  3. Click on the employee’s name.

  4. Under the Personal Details section, click the pencil icon to edit.

  5. Edit the desired field:

    • First name

    • Middle

    • Last name

    • SSN

    • Gender

    • DOB

    • Clock number

    • Employee number

  6. Click Save.


Update Employee Contact Information

  1. Log in to your Fingercheck account as an Administrator.

  2. In the left-hand menu, select Employees.

  3. Click on the employee’s name.

  4. Under the Contact Info section, click the pencil icon to edit.

  5. Edit the desired field:

    • Address: Begin typing in the new address.

    • Phone Number

    • Work Email: Email to send an onboarding invitation and notifications

    • Personal Email: Email to send terminated employees their W2s

  6. Click Save.

7. If you have changed the employee's address, then you will see a pop-up window:

  • Saving and updating tax codes will automatically update the employee’s taxes to the new address.

  • Save and do not update tax codes will save the new address without changing the employee’s taxes; if changes are required, you must manually update the taxes under Employee > Payroll > Taxes.

Keep in mind that there may be times when updating an employee’s address will require changing their Tax Work Location. If this is the case, update the Tax Work Location under Employees > Payroll > Taxes.

When updating an employee's name or SSN, you may be required to file corrections with the IRS and/or state tax agencies. Please contact your accountant or Fingercheck Support if an amendment is required.

Please note that you will want to make sure that you have proper procedures in place to gather valid documents when an employee requests changes to their personal information.


For more details, there is a short video guide. More help is available at our Service Desk, which is on the right side of your screen on the web.

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