Running your payroll can be time-consuming, and it’s easy for things to fall through the cracks. One of the challenges when running payroll is editing the settings of a check, or in some cases, of your entire payroll run.
That’s why we created the feature for creating custom check types, which allows you to save a reusable check with your custom settings. Once you create it, you can always use it when running your payrolls or for just one particular paycheck.
You can create a special check type for your yearly bonuses, monthly or quarterly commission checks, a check that can only be printed as a paper check, and pretty much anything.
Important: Before you create a check type, consult your accountant or legal advisor.
In this article, you will learn:
How to create a check type with a preset tax frequency
Log in to your Fingercheck account as an Administrator.
Go to SETUP > Payroll > Check Types > Add (at the top right).
Give your check type a Code and Description so you can tell the difference between your different check types, for example:
Code: Bonus
Description: Yearly Bonus Check
From the Tax Frequency drop-down list, select your tax frequency.
In this example, if you give bonuses once a year or once a quarter, the system will tax the check using the frequency you selected as opposed to the employee’s set pay frequency. (If Tax Frequency is left blank, it will use the employees default tax frequency).
Other options are:Biweekly
Daily
Monthly
Quarterly
Semi-monthly
Weekly
Yearly
Do not select Is Not Additional Check.
If you select this option, the check is treated as a regular check, and deductions that are blocked on additional checks will still be triggered on this regular check.Click Save.
How to create a check type and block all earnings, deductions, taxes, or direct deposit
Go to SETUP > Payroll > Check Types > Add (at the top right).
Give your check type a Code and Description so you can tell the difference between your different check types, for example:
Code: Block Deductions
Description: Do not take out deductions (such as medical and 401K)
Do not select Is Not Additional Check.
If you select this option, the check is treated as a regular check. Deductions that are blocked on additional checks will still be triggered on this regular check.Turn on the All Deductions toggle.
You can also block other items:
All Earnings
All Taxes
Direct Deposit
OR you can enable these options:
Use Supplemental Tax Rate
Gross Up Calculation
Click Save.
How to create a check type to block specific code types
In your special check type, you might want to block specific code types (such as earnings, deductions, taxes, or worker’s compensation).
Go to SETUP > Payroll > Check Types > Add (at the top right).
Give your check type a Code and Description so you can tell the difference between your different check types, for example:
Code: Block Deductions
Description: Do not take out deductions (such as medical and 401K)
From the Tax Frequency drop-down list, select the frequency for this check type. Options are:
Biweekly
Daily
Monthly
Quarterly
Semi-monthly
Weekly
Yearly
Do not select Is Not Additional Check.
If you select this option, the check is treated as a regular check, and deductions that are blocked on additional checks will still be triggered on this regular check.To block a single type of earning, deduction, or tax, create a custom filter:
In the Check Type Code Blocks section, click Add.
Select the Code Type. Options are:
Earning
Deduction
Tax
WorkersComp
Select the Code.
Click Apply.
Click Save.
How to apply a new check type to your payroll
When adding or editing any checks in Fingercheck, you can apply the new check type as described in the following examples.
For an entire payroll
Before starting your payroll:
Go to SETUP > Payroll > Pay Periods.
Edit your pay period.
Scroll down, and select your check type.
After your payroll is started:
When running your payroll, click on the pencil icon on the top right to open the payroll settings.
Add your check type under the Earning tab.
For an individual paycheck
From the payroll entry page:
Once the employee is added to the payroll, click on the hamburger icon.
Hover over Add Additional Check.
Select the check type.
For manual checks:
Click the PAYROLL tab.
Click Manual Checks.
Click Add.
Select the employee and click Continue.
In the Check Detail pop-up window, select the check from the Special Check Type drop-down list.
Complete the other fields.
Click Calculate.
For more information, see How to Process a Manual Check.
Thank you for using Fingercheck. If you have any questions on this article's topic, you can reach out to our team at 1-800-610-9501, or use the chat option below.