You can allocate your employees into categories or departments, which are called cost-center levels in Fingercheck. Employees can be assigned to these cost-center levels, or they can select one when they punch in for work. You can define your cost-center levels with cost centers under each cost-center level. (Other ways to organize your costs in Fingercheck are through jobs, tasks, and other categories (such as Locations, Positions, and Pay Groups.)

Cost-center levels are simply separate groups. By default, Fingercheck includes a Department cost-center level assigned to Level 1. You can change the name of this level, and you can create 4 more levels for a total of 5 cost-center levels for your company. Note that these levels are not hierarchical.

Under a cost-center level, you can create an unlimited number of cost centers. For example, a small business might have the following cost centers under the Department cost-center level: Marketing, Finance, Production, Sales.

A larger company might want additional cost-center levels to delineate costs differently, for example:

Note: If you want your employees to punch in to a Job instead of a cost-center level (such as Department), you can create Jobs instead.


In this article, you will learn:


How to Create a Cost-Center Level

  1. Log in to Fingercheck as an Administrator.

  2. Select the SETUP tab.

  3. Under Company, select Cost Center Levels.

  4. Click Add.

  5. In the popup box, complete the following fields:

    • Code: An alphanumeric code of your choice. For example, you might use numbers (001, 002, and so on), or you might use abbreviations (mktg, fin, and dev).

    • Description: A description of the cost center. You can enter up to 35 characters.

    • Level: Enter a level number from 2 to 5.
      Fingercheck supports 5 cost-center levels, and each one must be numbered with a different level number (1, 2, 3, 4, or 5). The Department cost-center level is Level 1, and you can change the Code and Description as needed.

  6. Click Save.

  7. To use the new level, log out and log in again.

How to Create Cost Centers Under a Cost-Center Level

  1. Log in to Fingercheck as an Administrator.

  2. Select the SETUP tab.

  3. Under Company, select Cost Center Levels.

  4. Click the pencil icon to the right of the cost-center level (for example, Department).
    The following screen appears.

  5. Click Add.

  6. In the popup box, complete the following fields:

    • Code: An alphanumeric code of your choice. For example, your company might have a numeric code for each cost center, or you might use an abbreviation, such as HR for the Human Resources department.

    • Description: A description of the cost center.

    • Cost Group: This field is not currently used. It will be available in a future release.

    • Rate Code: (Optional) Select a rate code.

  7. Click Apply.

  8. Repeat steps 5 - 7 to add more cost centers.

  9. Click Save.

How to Use a .csv File to Create Cost Centers

  1. Create a .csv file with two columns titled: Code and Description.

  2. Log in to Fingercheck as an Administrator.

  3. Select the SETUP tab.

  4. Under Company, select Cost Center Levels.

  5. Click on the pencil icon to the right of the cost-center level (for example, Department).

  6. Click Import.

  7. Upload the .csv file, and click Upload.

  8. Click Save.

How to Assign Cost Centers to an Employee

  1. Log in to Fingercheck as an Administrator.

  2. Make sure you have cost centers for your cost-center levels as described above.

  3. Select the EMPLOYEES tab.

  4. Click the employee’s number or name from the list that appears.

  5. Under Personal, scroll down to the bottom of the page and click the pencil icon on the Allocation heading row.

  6. Select the cost center for each cost-center level listed.

  7. Click Save.

How to Assign Cost Centers to Multiple Employees

  1. Log in to Fingercheck as an Administrator.

  2. Select the EMPLOYEES tab.

  3. Select the check box next to the numbers of employees you want to change.

  4. Click the triple-bar icon, and select Mass Change.

  5. From the Change Type list, select the cost-center level.

  6. From the Change To list, select the cost center.

  7. Click OK.

As always, we aim to enhance your experience here at Fingercheck with not only new enhancements but with guides to provide you with the direction and support needed to navigate the system with ease.

If you have any further questions on this subject, you can reach out to our team at 1-800-610-9501, or by using our in-app messaging feature by logging into our secure site and initiating a conversation.

To learn more about our cost-effective and user-friendly cloud-based time and attendance software, check out our website at Fingercheck.com.

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