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Multi-State Payroll and Same Pay Cycle Tax Calculation
Multi-State Payroll and Same Pay Cycle Tax Calculation

Simplify your payroll processing and tax calculations across state lines.

Jeffrey Mo avatar
Written by Jeffrey Mo
Updated over a week ago

A Tax Work Location is the physical address where an employee performs their job duties. If you have business locations in multiple states that an employee may work at during a pay period, you can set up Multi-Tax Work Locations in Fingercheck to correctly calculate state and local taxes.

The Multi-Tax Work Locations feature is a great way to manage multiple WFH employees and business locations and is included with the 360 and 360 Plus plans. There are no additional fees.


Assign a Tax Work Location to a Job

  1. Log in to Fingercheck as an Administrator.

  2. Go to the SETUP tab > Company > Jobs.

  3. Click Add to add a new Job, or click the Pencil icon to edit a Job.

  4. From the Tax Work Location (TWL) dropdown menu, select the Tax Work Location that should be used to allocate taxes.

  5. Scroll down to the bottom and click Save.


Assign Multiple Tax Work Locations to an Employee

  1. Log in to Fingercheck as an Administrator.

  2. Go to the EMPLOYEES tab.

  3. Select the employee to add a Tax Work Location.

  4. Select the employee's Payroll > Taxes.

  5. Scroll down to the Tax Work Location section.

  6. Click Add Tax Work Location.

  7. Select the additional Tax Work Location from the dropdown menu.

  8. Click Save.


Process Payroll with Multi-Tax Work Locations

Once the TWLs are set up under the employee's taxes, they can select a job when they clock in to automatically save and report their hours for payroll.

To view the jobs or manually adjust hours and earnings assigned to a TWL, you can do the following:

  1. Log in to Fingercheck as an Administrator.

  2. Go to the Payroll tab > Run Payroll.

  3. Set up the payroll.

  4. From the Payroll Entry screen, edit the employee’s check by selecting the Hamburger icon.

  5. Select Edit Check.

  6. Under the Job field, select the Job that should report the correct Tax Work Location for those earnings.

  7. Click Save.

    The Preview Payroll Register will show the wages and taxes reported to each state where the employee worked.


FAQ

Can I add a Job for reporting a Tax Work Location without a tax ID?

You can set up a new job reporting to a new Tax Work Location without a tax ID. The state is automatically added to the list of tax jurisdictions under the SETUP > Payroll > Tax Jurisdictions.

Why can’t I see the new Tax Work Location I just added to the employee’s tax set up?

This can happen when you select Add Tax Code instead of Add Tax Location which allows you to select a Job or Tax Location.

If my employee works in multiple states, in which state should I pay unemployment taxes?

You will need to ask your accountant or CPA for guidance on which state you should report unemployment taxes to. Fingercheck will accurately calculate and pay taxes based on the tax setup.

I just opened a store in a new state, what should I do after I set up the Tax Work Location in payroll?

You need to add your tax IDs in Fingercheck under SETUP > Payroll > Tax Jurisdictions. If you have not already done so, you will need to register for a payroll tax account in the new state. Check out How to Register for a State Tax ID, if you need help with this process.


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