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How to Find and Send Out W2, 1099, and Annual Forms
How to Find and Send Out W2, 1099, and Annual Forms

When it's tax time, your company needs to send out W2, 1099, and other forms to your employees, including terminated employees.

Jeffrey Mo avatar
Written by Jeffrey Mo
Updated over a week ago

Fingercheck automatically generates your company's W2s the first month of the year. The system sends an announcement to all employees when the form is available. Employees can find their W2 form in the Fingercheck app.

You can easily send W2s and 1099 forms to all terminated employees at once as discussed below.

For more information about other forms and notices you can download, see Where to Find Quarterly and Year-End Forms (W-2, 1099, and others).


View reports of W2s and 1099 for current and terminated employees

  1. Log in to Fingercheck as an Administrator.

  2. Click the PAYROLL tab > Forms & Notices.

  3. Click the Annual tab.

  4. For employees, click the Download Forms icon under W2 YYYY or 1099 YYYY.

  5. For terminated employees, click the icon under Terminated W2 YYYY or Terminated 1099 YYYY.

  6. To only view a report, click View.


Send W2s or 1099 forms to all terminated employees at once

  1. Log in to Fingercheck as an Administrator.

  2. Click the PAYROLL tab > Forms & Notices.

  3. Click the Annual tab.

  4. Click the mail icon under Terminated W2 YYYY or Terminated 1099 YYYY.

  5. In the confirmation pop-up window that appears, click OK.

    An email is sent to each terminated employee at the personal email address on file.

    A confirmation message will let you know if the emails were successfully sent.

  6. Click OK to dismiss the message.


Send W2 to an individual employee

Employees can find their W2 form in the Fingercheck app, but if you would like to email a W2 to an employee or terminated employee, you can follow this procedure.

  1. Log in to Fingercheck as an Administrator.

  2. Click the EMPLOYEES tab.

  3. Click on the employee's name to open their profile.

  4. Go to Payroll > Annual Tax Forms.

  5. Click the mail icon next to the form you want to send.
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  6. In the confirmation pop-up window that appears, click OK.

    The W2 is sent to the email in the Personal Email field on the employee's profile. If there is no personal email for a current employee, the email is sent to the work email address, which is listed in the Email field on the employee's profile. If no email exists, you will receive an error.

    A confirmation message will let you know if the email was successfully sent.

  7. Click OK to dismiss the message.


Here's a video to help you find and send annual forms.

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