Fingercheck automatically generates your company's W-2s the first month of the year. The system sends an announcement to all employees when the form is available. Employees can find their W-2 form in the Fingercheck app.
You can easily send W-2s and 1099 forms to all terminated employees at once as discussed below.
For more information about other forms and notices you can download, see Where to Find Quarterly and Year-End Forms (W-2, 1099, and others).
View reports of W-2 and 1099 for current and terminated employees
Log in to Fingercheck as an Administrator.
Click the PAYROLL tab > Forms & Notices.
Click the Annual tab.
For employees, click the Download Forms icon under W2 YYYY or 1099 YYYY.
For terminated employees, click the icon under Terminated W2 YYYY or Terminated 1099 YYYY.
To only view a report, click View.
Send W-2 or 1099 forms to all terminated employees at once
Log in to Fingercheck as an Administrator.
Click the PAYROLL tab > Forms & Notices.
Click the Annual tab.
Click the mail icon under Terminated W2 YYYY or Terminated 1099 YYYY.
In the confirmation pop-up window that appears, click OK.
An email is sent to each terminated employee at the personal email address on file.
A confirmation message will let you know if the emails were successfully sent.
Click OK to dismiss the message.
The terminated employees will receive an email with a link to their forms that expires in 7 days. After expiration, you will have to resend to the email again.
Example email:
Send W-2 to an individual employee
Employees can find their W2 form in the Fingercheck app, but if you would like to email a W2 to an employee or terminated employee, you can follow this procedure.
Log in to Fingercheck as an Administrator.
Click the EMPLOYEES tab.
Click on the employee's name to open their profile.
Go to Payroll > Annual Tax Forms.
Click the mail icon next to the form you want to send.
In the confirmation pop-up window that appears, click OK.
The W-2 is sent to the email in the Personal Email field on the employee's profile. If there is no personal email for a current employee, the email is sent to the work email address, which is listed in the Email field on the employee's profile. If no email exists, you will receive an error.
A confirmation message will let you know if the email was successfully sent.
Click OK to dismiss the message.