Note: This is a follow-up to another article, which can be found here. The directions below assume that you are familiar with the material from the prior article.

So you know what Accrual Policies do, you have an idea of how to set one up, and what tools are available to you, but how do you go about fully setting up your company to fulfill your state's particular sick leave law(s)?

First off, we need to know what the conditions of the sick leave law(s) are. Then, we can use that information to make it into an Accrual Policy in Fingercheck. After that, we'll need to make an Absence Policy that connects to the Accrual Policy, so employees can actually request it as an Absence, and you're done!

What are the Sick Leave Laws in Colorado State?

In the state of Colorado, the sick leave law says the following:

  • Employers must provide up to 48 hours of paid sick leave per calendar year.

  • Sick Leave must be accrued at a rate no less than one hour for every thirty hours worked.

  • Unused Sick Leave hours may be carried over into subsequent calendar years.

  • Employees cannot hold more than 1 year's worth (48) of hours at any time.

With these points in mind, let's go ahead and set it up in Fingercheck.

How do I set up my Fingercheck company to use these rules?

Start off by adding a User Filter in Setup > Security > User Filters. This is a simple step, which will be used later to automatically apply the Accrual Policy to new hires in your company.

In there, set a Code and Description. These can be anything, as they make up the "Name" of the filter. Make sure to check the "Show as Filter" checkbox.

Next, click the blue +Add button.

On the screen that follows, change the following fields:

  • Filter On: Employee - DivisionEmployeeStatus

  • Operator: EqualTo

  • Value: A

  • AndOR: And

Hit the green Apply and Save buttons and you're done with this part.

Next, create a new Accrual Policy in Setup > Policies > Accrual Policies. From there, you'll want to change the following fields:

  • Code: [name]
    This can be whatever you want. For this example, we'll use "PSL".

  • Description: [name]
    This can be whatever you want. For this example, we'll use "Paid Sick Leave".

  • Calculation Rule: RatexHoursWorked

  • Rollover Rule: CalendarYearEnd

  • Rollover Carry Forward: Yes

  • New Hire Filter: [filter name]
    This is the filter you created in the first step.

(If a field was not listed here, leave it as the default value)

Next, click the Add button in the PTO Rates section. Change the following fields:

  • LOS Type: Month

  • LOS Number: 9999

  • Accrual Rate: 0.0333

  • Max Pending: 48

  • Max Allowed: 48

  • Max Available: 48

  • Max CarryOver: 48

(If a field was not listed here, leave it as the default value)

Hit the green Apply button to return to the previous screen, then click the Add button in the PTO Earnings section. You'll be asked to select an Earning Code.

You'll need to do this once for every Earning Code that you use to pay employees for any kind of hours worked. If you're unsure, make sure to at least do it for the codes "RG - Regular", "SA - Salary", and "OT - Overtime".

Hit the Save button and you're done with this part.

The last thing you'll want to do is create an Absence Policy, over at Setup > Policies > Absence Policies. This will make it so the employees (and you) have something to select when entering the Employee's Absences into their time cards that will draw hours out of their Accrued Hours balance. From there, change the following fields:

  • Code: [name]
    This can be whatever you want. For this example, we'll use "PSL".

  • Description: [name]
    This can be whatever you want. For this example, we'll use "Paid Sick Leave".

  • Paid: Yes

  • Division Earning: SK - Sick

  • Accrual Policy: [policy name]
    This is the Accrual Policy you just finished creating.

(If a field was not listed here, leave it as the default value)

Hit the green Save button and you're done!

Now, when you enter an Absence into an employee's time card, you can select the Absence Policy you just created, and it will take the hours used away from the employee's Accrual Policy balance.

To learn more about our cost-effective and user-friendly cloud-based time and attendance software, check out our website at Fingercheck.com. Interested in our services? Sign up for a 30-day free trial and get started with FingerCheck today.

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