How to Set up Cost Center Levels/Departments

Last Updated: Aug 30, 2017 12:19PM EDT
FingerCheck was designed to function using a high level of flexibility and customization and is sophisticated enough to track hours worked not only by time, but by other filters like location or task, known as cost center levels. 

Within FingerCheck, employers can have up to seven levels of job costing which will categorize and determine how the system allocates employee hours and differentiates pay rates. Two of the levels are built-in (job and tasks), and the other five are known as dynamic cost center levels. The most common one is Department, which will already be created. 

This functionality provides a great advantage to employers with complex working arrangements looking for a software system that seamlessly molds to meet their needs. Besides departments, other cross levels can include building, floors, sub departments, etc.  Each level can hold an unlimited amount of information, and can help employers accurately record and calculate on-the-job specifics and report with accuracy.

In this guide we will show you how to fill out the most common cost center level, "Departments":

  • Log onto your FingerCheck account and go to the “Setup” tab.

  • Locate “Company Menu,” which will be the sidebar displayed on the top left of the page. Select “Cost Center Levels” from the left sidebar. Once you are in the cost center levels page, you will need to click on the "Departments" code. 


  • Once you are in the "Departments" section, click on the "Add" button to create a new department within FingerCheck, OR you can import your cost center data by using a spreadsheet

  • You are now in the dialog box where you will be required to create a code and a description for the new department that you are adding. The code is any number that would represent that department. The description is the name of the department that you are creating for a certain group of employees. You can create as many departments as necessary.

  • Once you have created all of your desired departments, click on the "Save" button. 

Once the department information has been saved, you will be able to assign an employee to any of those departments. To assign an employee to a department, you will need to click on the "Employee" tab. 

  • Click on the Employee number of the employee that you would like to assign a department to. 

  • Once you click into the employee number, you will be navigated to the Personal information for that employee. On the Personal section you will be able to locate the department section to assign that employee to a specific department. 

  • Once you select the department for that employee, click on the "Save" button. 

Once you have assigned your employees to a department, you will be able to filter out certain information in reports so you only view employees from a certain department. You can create additional cost center levels by repeating the process you used to build your Departments (Setup>Cost Center Levels>Add). 

The following is a screenshot of an additional cost center level being built, labeled as "Sub Department." In "Cost Center Level Information," the code and level entered is 2 because it is created after Department (marked as 1). In this example, we added specific sub departments like Online Sales, Retail Sales, Medical Billing, Order Processing and Warehouse Distribution. 

Make sure to always click "Save" and you are all done!

For more information on FingerCheck, you can always refer to the Help section on the top of the FingerCheck web page to view our detailed Manual.

To learn more about our cost effective and user-friendly cloud-based time and attendance software, check out our website at Interested in our services? Sign up for a 30-day free trial and get started with FingerCheck today.
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